Human Resources Programs Manager I

State of Oklahoma•Oklahoma City, OK

3d•Onsite

About The Position

This position coordinates and administers human resources functions for an assigned division or region, including hiring and selection, personnel actions, policy and procedure review, and training in HR processes. It supervises the agency’s HR Staffing, Transactions, Time and Leave team, with primary responsibility for position and PIN tracking and movement, job requisitions, and applicant qualification reviews. The manager assigns work, monitors accuracy and timeliness, and coordinates activities within delegated authority. The role also provides HR guidance to employees and managers, serves as a liaison with central Human Resources, maintains position and approval records, oversees agency job descriptors, coordinates requisitions, reviews applicant qualifications, and tracks recruitment workload and metrics. This is an on-site position and is not eligible for remote work. Extensive travel and occasional overnight stays may be required; a valid driver’s license is required at appointment and must be retained while assigned to this classification.

Requirements

Master’s degree and two years of professional-level experience in human resources management; or a bachelor’s degree and three years of professional-level experience in human resources management or development; or an equivalent combination of education and experience.
Knowledge of principles and practices of human resources management and of federal and state laws, rules, and regulations and their application to human resources management.
Knowledge of and skill in using and applying appropriate information technology.
Ability to plan, direct, and coordinate the activities of others; interpret, analyze, and resolve highly complex and technical information; communicate effectively orally and in writing; establish and maintain effective working relationships; organize and manage several projects simultaneously; and analyze complex situations and adopt an appropriate course of action.
Possess a valid driver’s license at appointment and retain a valid driver’s license while assigned to this job classification.

Nice To Haves

Experience supervising HR staff and coordinating PIN management, job requisitions, and applicant qualification reviews.

Responsibilities

Provide training and guidance to employees and managers on personnel practices and ensure personnel policies and procedures are implemented appropriately.
Supervise the daily work of the HR Staffing, Transactions, Time and Leave team; assign and prioritize requests, monitor workload and deadlines, review work for accuracy, and provide training and guidance.
Resolve routine processing issues and elevate policy questions and exceptions through established channels.
Serve as a liaison between the assigned division or region and central Human Resources, providing information to support personnel actions or responses.
Coordinate PIN tracking and approved position movement; maintain records of authorized, filled, vacant, and proposed positions; verify employee-to-PIN assignments; reconcile records and maintain supporting approvals.
Oversee the development, review, and maintenance of agency job descriptors to ensure duties and responsibilities are accurately defined and aligned with OMES job catalog requirements and classification standards.
Coordinate the preparation, submission, revision, and closing of job requisitions; verify PIN, classification, qualifications, and position and funding approvals; track requisition status and coordinate corrections and follow-up.
Oversee and conduct applicant qualification reviews against established education, experience, and special requirements; document determinations and refer qualified applicants for further consideration.
Refer unclear applicant qualification issues and exceptions to the designated authority.
Track staffing workload and recruitment metrics, provide status summaries, follow up on pending approvals and documentation, and identify recruitment delays.