Human Resources - Payroll Specialist (Part-Time)

D'Youville University•Buffalo, NY

6h•Onsite

About The Position

The Payroll Specialist is responsible for the accurate and timely processing of bi-weekly payroll for approximately 900+ individuals using PRISMHR. This position will process payroll for staff employees, faculty, adjunct faculty, and individuals receiving payment for services performed, as well as payroll for Vital Services. The Payroll Specialist works in a fast-paced, high-volume environment and is responsible for processing, auditing, and reconciling payroll while ensuring compliance with applicable federal, state, and local laws, regulations, collective bargaining agreements, and organizational policies. The Payroll Specialist coordinates and processes payroll-related actions, including new hires, employee status changes, salary and compensation changes, terminations, deductions, year-end processing, time and attendance information, benefit information, payments for services performed, and Vital Services payroll. The position serves as a resource to employees, faculty, adjuncts, managers, and other personnel by responding to payroll-related questions and providing knowledgeable, timely, and professional customer service.

Requirements

Associate degree in Accounting, Business Administration, Human Resources, or a related field required.
2–3 years of payroll processing experience required.
2–3 years of progressively responsible experience in payroll, accounting, human resources, or a related field.
Experience with an HRIS/payroll system required.
Proficiency in Microsoft Excel, including experience using formulas, functions, sorting, filtering, data validation, and spreadsheets to analyze, reconcile, and audit payroll and employee data.
Strong knowledge of payroll principles, practices, and applicable federal and New York State payroll requirements.
Working knowledge of wage and hour requirements and payroll-related regulations.
Excellent attention to detail and accuracy.
Strong analytical, problem-solving, and organizational skills.
Ability to work independently, prioritize multiple responsibilities, and meet strict payroll deadlines in a high-volume environment.
Excellent verbal and written communication skills with a professional and service-oriented demeanor.
Strong customer service skills and the ability to effectively communicate payroll information to employees, faculty, adjuncts, and managers.
Ability to handle confidential and sensitive information with discretion and maintain a high degree of confidentiality.
Demonstrated ability to research payroll issues, identify discrepancies, and follow through to resolution.
Self-motivated, dependable, and able to work collaboratively with HR, Finance, managers, faculty, and employees.
Ability to adapt to changing laws, regulations, policies, and payroll processes

Nice To Haves

Bachelor’s degree in a related field preferred.
Equivalent combination of education and relevant payroll experience may be considered.
Experience with high-volume, multi-department payroll preferred.
PRISMHR experience preferred.
Experience interpreting and applying collective bargaining agreement provisions as they relate to payroll preferred.

Responsibilities

Prepare, process, audit, and finalize bi-weekly payroll in PRISMHR for approximately 900+ staff employees, faculty, adjunct faculty, and individuals receiving payment for services performed.
Process and maintain payroll for Vital Services, ensuring accurate and timely payment in accordance with established procedures and requirements.
Review payroll for accuracy, including regular and supplemental earnings, stipends, additional compensation, deductions, taxes, benefits, garnishments, and other payroll adjustments.
Support administration of the University’s 403(b) retirement plan as it relates to payroll, including assisting employees with 403(b)-related questions, verifying that employee contribution elections and payroll deductions are accurate, monitoring contributions for accuracy, researching and resolving discrepancies, coordinating with the retirement plan provider as needed, and assisting with retirement plan reporting, reconciliations, and audits.
Enter and maintain employee benefit information into the PRISMHR system, including benefit elections, deductions, changes, and terminations, and ensure benefit information is accurately reflected in payroll.
Process payments for services performed and ensure appropriate documentation and approvals are received prior to payment.
Process payroll-related employee transactions, including new hires, status changes, salary changes, compensation changes, terminations, direct deposit changes, and other employee record updates.
Provide timely, accurate, and professional payroll and HR customer service to employees, faculty, adjuncts, managers, and other personnel.
Review and process time and attendance information and assist with related system updates and corrections.
Maintain accurate and confidential payroll and employee records in accordance with applicable retention requirements.
Process and maintain employee changes, including name, address, tax withholding, direct deposit, and other payroll-related information.
Coordinate the termination process and ensure appropriate payroll and employee records are updated.
Monitor and manage the electronic payroll mailbox, responding to payroll-related inquiries, requests, and documentation in a timely manner and directing questions to the appropriate department or vendor when necessary.
Administer payroll requirements associated with applicable union contracts and ensure payroll practices are consistent with contractual provisions.
Monitor and process payroll-related leave information, including disability, Paid Family Leave (PFL), FMLA, and workers’ compensation, as applicable.
Complete employment verifications and respond to employment verification requests.
Manage unemployment claims and provide required information and documentation.
Monitor and remain current on federal and New York State payroll laws, regulations, and requirements.
Complete month-end payroll reporting, reconciliations, and audits, including direct deposits, benefits, retirement contributions, and garnishments.
Prepare and distribute payroll reports and complete ad hoc reporting as requested using PRISMHR.
Responsible for completing and submitting required IPEDS (Integrated Postsecondary Education Data System) payroll and human resources reporting, including gathering, reviewing, and reconciling required data and ensuring reports are accurate and submitted by established deadlines.
Assist with year-end payroll processing, including reconciliation and review of W-2 information and other year-end requirements.
Process and reconcile payments related to payroll, benefits, services performed, retirement contributions, and other payroll-related obligations.
Assist with payroll and 403(b) audits and provide supporting documentation as needed.
Identify payroll discrepancies, research issues, and make appropriate corrections in a timely manner.
Maintain payroll procedures and assist with developing and updating payroll training materials and documentation.
Maintain a high degree of confidentiality when handling payroll, employee, faculty, adjunct, benefits, retirement plan, Vital Services, and other sensitive information.
Assist with the coordination and implementation of payroll system updates and process improvements.
Assist with various research projects and special projects as assigned.
Support the HR department with projects and initiatives as needed.
Perform other duties as assigned.