Human Resources/Payroll Manager

Clatsop Care Center Health District•Astoria, OR

6h•Onsite

About The Position

This position manages District Human Resource responsibilities and performs all bookkeeping functions in the areas of payroll in accordance with generally accepted accounting principles. The role involves working with staff and management to communicate respectfully toward operational success, maintaining confidentiality, and acting as a liaison for new hires. Key responsibilities include managing employee files, coordinating the payroll timekeeping program, processing payroll and related deductions, administering benefits, and assisting with retirement plan enrollment. The position also involves developing recruitment strategies, overseeing COBRA administration, developing personnel policies, and submitting various reports to regulatory bodies. Additionally, the role assists with CNA classes, builds relationships with educational institutions, and performs other clerical and accounting tasks as needed. The ideal candidate must be able to work effectively under pressure, with frequent interruptions, demonstrating flexibility, independence, good decision-making skills, and professional interaction with the public, residents, and staff.

Requirements

At least five years related experience in general office environment.
At least two years' experience in human resources and/or payroll management.
Knowledgeable of basic accounting procedures.
Strong computer skills, including accounting, word processing and spreadsheet programs.
Ability to interact with the public, staff, and residents in a knowledgeable and hospitable manner.
Ability to perform all given tasks in a timely manner.
Ability to focus in a noisy environment and not be easily distractible.
Ability to effectively enter, record and interpret data.
Ability to effectively present information and relate to residents, families, and staff.
Must be able to speak, write and read the English language.

Nice To Haves

Bachelor’s degree in human resources, Business Management, or related field preferred.

Responsibilities

Manage District Human Resource responsibilities and perform all bookkeeping functions in the areas of payroll.
Communicate respectfully with staff and management for operational success.
Maintain all aspects of confidentiality to assure staff and resident rights are protected.
Act as a liaison to introduce new hires to facility systems, including criminal background checks, HR and payroll setup, social security number verification, orientation overview, benefits, and receipt of handbook.
Maintain employee files and records in accordance with procedures and applicable law, including separation of I9 documentation, criminal background documents, and medical information.
Coordinate payroll time keeping program, ensuring accuracy of data by working with department supervisors.
Process all electronic payroll procedures in a timely manner including benefits and other deductions, retirement contributions, pre-tax withdrawals, garnishments, etc. for all District employees.
Receive and process printed payroll checks.
Prepare manual checks for terminations, draws, etc. at direction of Administrator and in compliance with applicable law.
Process all monthly reconciliations for payment of debts related to payroll taxes and benefits and submit invoices for payment to Accounts Payable.
Perform benefits administration to include eligibility, distribution of enrollment materials, change reporting, and approval of invoices for payment.
Coordinate HRA.
Assist with enrollment and required reporting in the district retirement plan 403(b).
Print quarterly payroll reports and maintain payroll records for auditors.
Maintain accuracy of and distribute year-end (W2) reports.
Report monthly Department of Labor statistics.
Maintain and update recall list and distribute monthly.
Track and notify supervisors monthly of upcoming license expirations.
Work with managers and supervisors on employment-related issues such as selection counseling, disciplinary actions, terminations, leaves of absence (FMLA/OFLA), wage and hour laws, and work injuries.
Respond in a timely manner to all phone and mail correspondence, including verification of employment requests, wage verification requests, and State Employment Department claims.
Distribute employee evaluations to department supervisors prior to due date, and process adjustments.
Consult with and assist supervisors and administrators regarding work-related injuries.
Coordinate with SAIF and Administrators on claims, claim maintenance, Return-to-Work policy, and EAIP.
Maintain OSHA logs to ensure documentation is in accordance with applicable law and filed annually.
Develop recruitment strategies to achieve required staffing levels.
Meet with managers to assist with department-specific recruiting plans and assist with recruitment for all exempt, nonexempt and temporary workers.
Write and place advertisements for open positions.
Work with supervisors to screen candidates and extend job offers.
Oversee COBRA administration, including payment tracking.
Process garnishments in a timely manner, tracking in audit format and biweekly processing of Wage Exemption Calculation during payroll transmittal.
Develop, recommend, and implement personnel policies and procedures; prepare and maintain handbook on policies and procedures.
Ensure documentation is consistent in formatting and brand.
Submit Payroll Based Journal (PBJ) reports to CMS quarterly.
Manually enter census and contract worker data.
Compile and submit quarterly staffing report to DHS.
Assist with CNA class including recruitment and screening of candidates, interview and reference checks.
Track students through the program to completion.
Develop and maintain professional relationships with community college and technical schools in the area as a source to generate qualified applicants.
Organize job/career fair booths with appropriate staff to generate qualified applicants and promote the Health District.
Perform and assist with other miscellaneous clerical and accounting tasks as requested.