Human Resources & Payroll Lead

AEG Worldwide•Los Angeles, CA

About The Position

The HR & Payroll Lead will serve as a point of contact to provide support to all festivals, venues, and touring management teams as well as the event staff employees throughout the employment life cycle including recruitment, onboarding, payroll and employee management. The HR & Payroll Lead will provide guidance to Payroll Coordinators and Specialists across all regions and will be the point of contact for payroll issues and challenges.

Requirements

High School Diploma or its equivalency (BA/BS Degree Preferred) In Human Resources, Psychology, or Business Administration preferred
4-6 years Human Resources experience
Experience working in an HRIS system to process payroll and data changes
Proficient in Microsoft Office Suite (Word Excel and Outlook) familiarity with creating reports in Excel is preferred
Highly organized individual with close attention to detail
Exceptional customer service skills and an ability to creatively problem solve
Knowledge of employment laws
Proven ability to utilize discretion and best judgment when handling confidential information
Excellent writing and communication skills, especially communicating to large groups
Friendly, upbeat, energetic, and approachable, with the ability to act with care and extreme discretion, especially regarding disciplinary or pay-related issues.
Ability to work effectively in a fast pace, changing work environment
Ability to work well under pressure while performing multiple tasks
Excellent written and oral communication skills
Detailed oriented with a focus on quality
Excellent administrative and interpersonal skills
Ability to work a flexible schedule including weekends, nights, evenings, and overtime, where necessary to meet deadlines
Ability to work effectively in a fast-paced, continuously changing, and entrepreneurial work environment
Strong analytical skills and attentive to detail
Works with a high sense of urgency, ability to remain flexible within a highly dynamic changing environment and still deliver on deadlines.
Works well with ambiguity
Ability to lead and mentor a team

Responsibilities

Assist with aligning and creating the best payroll practices across all regions for HR & Payroll Coordinators and Specialists to ensure consistency across all regions.
Aid employees with daily payroll, PTO, timesheet and system Issues.
Assist management with reports, timesheet issues, etc.
Support festivals, regional offices, venues, and touring with the event staff on-boarding lifecycle, which includes leading the coordination of event staff new hire paperwork, ensuring employees are in both the time and attendance and payroll system throughout all of AEG Presents for consistency.
Lead the weekly processing of event-based payroll including ensuring all time reports are submitted timely and audits/approvals are completed timely to ensure the processing of the weekly payroll.
Process and document a high-volume of transactions involving staff, including: promotions pay increases, data updates, and terminations.
Send documentation to appropriate parties for approvals and coordinate with other departments on execution.
Identify, update and streamline improvement opportunities in processes or documentation across all of AEG Presents.
Assist the VP HR and Director HR with specialized projects as needed.
Ensure all personnel files are properly maintained by creating new hire files, I-9 file maintenance for compliance, termination files and annual shipments for storage.
Assist in the creation and maintenance of current job descriptions for all part-time event employees.
Remain current on changes in wage & hour law by continuously researching all federal, state and local human resources laws and provide monthly updates to the HR Management.
Act as a top-level specialist when supporting new and current employees with payroll and systems training.
Schedule training and track attendance for participants.
Ensure compliance with training requirements.