Human Resources-Payroll Coordinator

PACS•Napa, CA

2d•$30 - $40•Onsite

About The Position

Napa Post Acute is seeking an organized, detail-oriented, and people-focused Human Resources / Payroll Coordinator to support our growing skilled nursing team. This is an excellent opportunity for an HR professional who enjoys a fast-paced healthcare environment and has experience with staffing, onboarding, employee relations, payroll processing, and compliance. Working closely with the Administrator, DON, department managers, and corporate HR team, you will play a key role in ensuring our facility remains fully staffed, compliant, and supportive of our employees.

Requirements

High School Diploma or equivalent
Minimum 2 years of administrative experience
Experience in staffing, payroll, HR, recruiting, or employee onboarding
Strong organizational and time-management skills
Excellent communication and customer service abilities
Proficiency with Microsoft Office and computer systems
Ability to maintain strict confidentiality

Nice To Haves

Human Resources experience in a healthcare, skilled nursing, or post-acute setting
College coursework in Human Resources, Business Administration, or related field
Knowledge of California employment laws and payroll practices

Responsibilities

Coordinate recruitment activities and job postings
Screen candidates and schedule interviews
Assist with hiring, onboarding, and employee orientation
Maintain employee personnel files and HR records
Process employment status changes, transfers, promotions, and terminations
Assist employees with benefit enrollment and HR-related questions
Partner with leadership and corporate HR on employee relations matters
Support workers' compensation and leave administration processes
Ensure compliance with labor laws, company policies, and regulatory requirements
Conduct regular audits to maintain HR compliance standards
Coordinate new hire orientation programs
Track employee training, certifications, and in-service attendance
Schedule required in-services and compliance education
Assist with facility survey preparation and regulatory readiness
Coordinate employee health screenings and required testing
Document and coordinate fire and disaster drills
Process payroll accurately and on schedule
Review and maintain employee payroll records
Monitor PTO, sick leave, and vacation accruals
Process payroll adjustments, garnishments, and deductions
Prepare manual and final paychecks as required
Complete employment verifications
Reconcile payroll reports and resolve discrepancies
Maintain confidentiality of payroll information
Prepare payroll and labor allocation reports
Generate reports and maintain data accuracy
Respond to employee inquiries professionally and promptly
Support facility leadership with administrative projects
Promote a positive and collaborative work culture
Perform other duties as assigned