Human Resources Operations Specialist

Ferrovial•Austin, TX

2d•Onsite

About The Position

The Human Resources Operations Specialist contributes to Cintra’s success by serving as the Subject Matter Expert of all Human Resources Information Systems (HRIS) to ensure data quality and personnel information integrity and is relied on for their detail-oriented processes and analytical skill. The HR Operations Specialist is responsible for pulling, cleaning, and processing data from HRIS reports in order to verify the accuracy of our internal records. This position is also responsible for new employee orientations, maintaining employee records, coordinating employee benefits, assisting with Payroll audits, and providing administrative support on immigration cases. The HR Operations Specialist will have the opportunity to support a combination of corporate programs, policies, and processes and support in the execution in the areas of recognition, engagement, morale, communication, and team member wellness.

Requirements

Bachelor’s degree required
At least 3+ years of experience in human resources or a related field
Previous knowledge of HRIS Administration and Maintenance
Reporting and HR Data Analysis experience preferred
Experience with Payroll processing desired
Orientation to details and excellent analytical skills
Ability to handle and prioritize multiple tasks and meet all deadlines
Ability to maintain confidentiality and exercise extreme discretion
Ability to interact with colleagues in a self-managed team structure
Ability to interact with external parties and vendors with confidence and clarity as a representative of the organization
Superior writing and verbal communication skills
Must be able to multitask, problem solve and implement innovative processes within a fast-paced environment
Must be able to demonstrate computer proficiency, especially with Microsoft Excel, Word, Microsoft Visio and PowerPoint and other PC based programs

Nice To Haves

Experience with Workday is a plus

Responsibilities

Responsible for HR systems administration, performing data verifications and corrections when needed
Ensures Data Quality and Data Integrity of employee records in all HRIS platforms.
Develop and maintain HRIS technical and training documentation.
Maintain organizational structure and hierarchy by processing, auditing, and troubleshooting employee life cycle changes within the HRIS
Responsible for reporting activities, pulling reports, cleaning, and processing data to ensure consistency and accuracy of personnel information.
Track HR metrics in Excel, such as interviews, new hires, promotions, turnover statistics, and ongoing maintenance of organizational charts for US and concession companies.
Provides immediate support to employees in various HR-related topics such as benefits, leave of absences, compensation, payroll and assists to resolve any issues that may arise.
Responsible for employee onboarding, processing of new hires and terminations, employee salary & status changes, and other updates in the payroll system, benefits management system, and other relevant systems
Assist with payroll audits to identify discrepancies
Partner with the Payroll department to answer questions and ensure the accuracy of information.
Administration of benefits programs such as life, health, dental and vision insurance, retirement plans, vacation, leave of absence, employee assistance and wellness programs/activities for Cintra US and oversight of all concessions, including:
Serves as corporate contact for the annual 401k audits; files annual compliance testing and 5500 data. Work with the HR Manager and Head of HR on plan amendments as needed.
Work closely and effectively with Third Party Administration brokers, Medical, Dental, Vision and Supplemental insurance carriers
Verify benefit eligibility data from all carries and audits insurance invoices for accuracy on a regular basis
Assist with benefit enrollment of new hires, annual insurance renewals and yearly open enrollment
Ensures compliance with all ERISA, ACA, Federal, State & Local laws relating to Benefits & Leave of Absence administration
Responsible for and/or will assist with other special projects, initiatives, reports, and other duties as assigned; must be open and adaptive to learning and/or absorbing additional HR departmental duties as assigned