Human Resources Liaison

Gila, County of•Payson, AZ

24d

About The Position

The Human Resources Liaison supports the Sheriff’s Office (S.O.) with staffing vacant positions, recruitment services, and community outreach. The role provides information and consultation to management and employees regarding County and S.O. policies, procedures, rules, and regulations, and ensures employee information in the Spillman System is established, maintained, and accurate. The position does not supervise other employees and has no budget responsibilities. It provides research and support for process-improvement projects and communicates with employees, the public, vendors, regulatory bodies, and other groups by phone, email, and in person. The position regularly works in an office, occasionally in classrooms and outdoor areas, and may travel to other County locations and outside the County. Physical demands include sitting and standing, occasional walking, frequent keyboard use, constant bending, stooping, or twisting, and potentially lifting work-related materials or equipment up to 30 pounds. The position is generally not exposed to safety risks, though occasional verbal abuse or contact with people experiencing high emotional distress may occur. Employees must follow relevant written safety procedures and manuals. Applicants must meet the stated education and experience qualifications or an equivalent combination of education, training, and experience. Required credentials include ACJIS certification and a Notary Public license. A valid driver’s license is required if duties require it; the security requirements also state that incumbents must be U.S. citizens, have zero felony convictions, and possess a valid Arizona Driver’s License. Before hire, candidates are subject to a background check and written and oral examinations.

Requirements

Associate degree in Human Resources, Business Administration, or a related field, and four years of experience; or an equivalent combination of education, training, and experience demonstrating the ability to perform the essential duties.
Arizona Criminal Justice Intelligence System (ACJIS) Certification.
Notary Public License.
Must be a U.S. citizen, have zero felony convictions, and possess a valid Arizona Driver’s License, as specified in the security requirements.
Must possess and maintain a valid driver’s license if position duties require.
Subject to a background check and written and oral examinations before hire.
Knowledge of the Spillman System, Guardian Alliance Background System, federal, state, and local laws and regulations, statutes, labor laws, interviewing, record keeping, policies and procedures, and specialized computer hardware and software applications.
Skills in active listening, critical thinking, diplomatic communication, customer service, presentations to small or medium groups, problem recognition and solving, multitasking, time management, analytical thinking and writing, typing, and data entry.
Ability to consider possible outcomes, options, risks, and benefits; recognize and solve problems using deductive reasoning; communicate orally and in writing at a professional level; and multitask.
Physical ability to routinely sit and stand, occasionally walk, constantly bend, stoop, or twist, routinely use a keyboard, and potentially lift work-related materials or equipment up to 30 pounds.

Nice To Haves

Professional in Human Resources (PHR) certification from the Human Resources Certification Institute (HRCI).
SHRM-Certified Professional (SHRM-CP) certification from the Society for Human Resource Management (SHRM).

Responsibilities

Coordinate the Sheriff’s Office staffing process, screen applicants for minimum qualifications, process applications, help create applicant questions, schedule and participate in interviews, conduct criminal and employment background checks and law-enforcement records checks, and obtain FBI/DPS fingerprint clearance cards.
Assign Deputy and Detention applicants for salary-step placement; obtain salary and hire-date information for Administrative employees; prepare timely Personnel/Payroll Authorization forms for personnel actions; and resolve action-related issues with Bureau Commanders, Human Resources, and Payroll.
Coordinate pre-employment drug, psychological, medical, polygraph, and Computer Voice Stress Analyzer testing; protect information confidentiality and accuracy, schedule appointments, monitor results, and advise administration of negative outcomes as necessary.
Prepare candidate offer letters and new-hire packets, submit employment paperwork to Human Resources, and prepare exit interview letters and termination materials.
Coordinate, issue, track, and maintain employee administrative tools and assigned resources, including identification/access cards, keys, credit cards, cellular phones, and equipment; keep records of items issued, returned, replaced, or deactivated.
Maintain personnel, medical, training, and internal investigation files; coordinate and assist with Arizona Peace Officer Standards and Training Board audits; and enter accurate data in the Spillman database.
Respond to questions from S.O. employees, administration, and Bureau Commanders about staffing rules, regulations, policies, and procedures.
Provide administrative and operational support for professional standards investigations, ethics complaints, disciplinary documentation, and related administrative processes.
Provide project research and support for process-improvement projects.
Train colleagues, explain County procedures and processes, conduct and participate in meetings, and give presentations.
Create or edit documents, internal memos, emails, formal letters, and reports.
Perform other duties as assigned.