Human Resources Leave Specialist

Groundworks•Virginia Beach, VA

9d•$55,000 - $70,000•Hybrid

About The Position

The Human Resources Leave Specialist is responsible for providing comprehensive HR support across a fast-paced, multi-site, multi-state organization. This role partners with HR and operational leaders to administer the employee leave process, drive compliance and consistency, monitor complex employee cases, and contribute to process excellence and continuous improvement. The ideal candidate thrives in a dynamic environment, demonstrates sound judgment, and adapts quickly to evolving business needs.

Requirements

3+ years of HR experience, preferably in a specialist capacity, or 1+ year of HR experience and a Bachelor’s degree in Human Resources, Business Administration, or related field.
Knowledge of federal, state, and local employment laws and regulations.
High level of professionalism, discretion, and confidentiality
Proficiency in Workday HRIS, including transaction processing and reporting.
Proficiency in HRIS systems and Microsoft Office Suite.
Proficiency in Excel and other data management tools.

Nice To Haves

Certification in HR (e.g., SHRM-CP, PHR) is a plus.
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Exceptional interpersonal and communication skills with the ability to build strong relationships across all levels of the organization.

Responsibilities

Administer the process for return to work. When employee needs accommodations, manage process with line manager and HRBP/G to determine return to work (RTW) feasibility.
Provide HR team with regular (e.g., weekly) reporting, customized as needed.
Maintain regular communications with employees, including: send communications to employees in anticipation of RTW, provide information on RTW and/or filing of extensions, and coordinate any review of RTW restrictions/limitations.
Manage compliance with Americans with Disability Act (ADA), including: coordinate HRBP/manager meetings to review ADA accommodation requests, follow up on employee non-completion of ADA requests, and follow up on “no response” HR/manager ADA review action items.
Validate timecards against intermittent time and state leave reports.
Leave email box support
Prepare HR reports and provide insights and trends to drive business objectives.
Inform employees and managers on leave process, including filing and timelines
Compile and implement best practices related leave management
Support compliance audits and maintain required employment documentation.
Ensure compliance with multi-state employment laws, company policies, and regulatory requirements.
Collaborate cross-functionally with Payroll, Benefits, Talent Acquisition, and Legal as needed.
Ensure accuracy and timeliness of HRIS transactions while maintaining data integrity.
Leverage Workday to process HR transactions, including employee data changes, position management and onboarding workflows.
Create and update Standard Operating Procedures (SOPs) and job aids to align with business and HR processes. Ensure documentation is clear, accessible, and promotes operational efficiency.
Collaborate on initiatives to build a positive workplace culture and enhance internal communication.
Other duties as assigned.