Human Resources & Insurance Coordinator

Block Real Estate Services, LLC•Kansas City, MO

8d•$60,000 - $65,000•Onsite

About The Position

The HR & Insurance Coordinator provides administrative, operational, and project coordination support across Human Resources and Insurance functions for multiple companies and business entities within the Block organization. This role serves as a key resource in supporting employee onboarding, recruiting administration, employee engagement initiatives, HR systems management, payroll support, insurance compliance, claims administration, and portfolio data management. The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities while maintaining confidentiality and delivering exceptional service to employees, managers, and business partners. This position offers a unique opportunity to gain broad exposure to Human Resources, payroll, employee experience, insurance operations, and risk management within a complex commercial real estate organization.

Requirements

2+ years of experience in an administrative, coordinator, Human Resources, insurance, operations, or related support role.
Strong organizational skills with the ability to manage multiple priorities, deadlines, and projects simultaneously.
Exceptional attention to detail and commitment to accuracy.
Excellent written, verbal, and interpersonal communication skills.
Ability to handle confidential and sensitive information with professionalism and discretion.
Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
Strong customer service orientation and ability to build positive working relationships across all levels of the organization.
Self-motivated with the ability to work independently and take initiative.

Nice To Haves

Experience supporting Human Resources, recruiting, onboarding, payroll, benefits administration, insurance, risk management, or compliance functions.
Experience using HRIS and/or Applicant Tracking Systems (ATS); Paycom experience is a plus.
Experience coordinating projects, events, or cross-functional initiatives.
Experience working in a multi-entity or professional services environment.
Associate or bachelor's degree in human resources, Business Administration, Communications, or a related field.

Responsibilities

Lead and coordinate the corporate office onboarding program, ensuring a seamless and engaging new hire experience.
Coordinate onboarding activities for affiliated entities, partnering with managers and stakeholders to ensure completion of required documentation, training, and compliance requirements.
Assist with planning, coordination, and execution of employee engagement initiatives, recognition programs, and company events.
Manage the Applicant Tracking System (ATS), including job postings, candidate communications, interview scheduling, and recruiting process administration.
Maintain accurate employee records and HR data within Paycom and other HR systems.
Generate reports, track workforce metrics, and ensure data integrity across HR platforms.
Handle confidential employee information with the highest level of professionalism and discretion.
Provide payroll processing support and serve as a backup resource as needed.
Assist with employee status changes, employment verifications, and HR administrative processes.
Support departmental projects, audits, reporting, and other HR initiatives.
Assist with the administration and maintenance of insurance data for a commercial real estate portfolio exceeding $2 billion in asset value.
Partner with property management teams to maintain accurate property schedules, exposure data, and insurance-related records.
Support policy renewals, data collection, and reporting activities.
Initiate and coordinate insurance claims, including gathering documentation, tracking claim progress, and facilitating communication between stakeholders.
Partner with property managers, carriers, brokers, adjusters, and vendors throughout the claims process to ensure timely resolution.
Maintain organized and accurate claim files and reporting.
Serve as a resource for insurance-related processes, procedures, and documentation requirements.
Assist with training and education efforts related to insurance programs and claims reporting.
Maintain certificates of insurance, compliance records, and other insurance documentation.
Support insurance audits, compliance initiatives, and special projects as needed.
Support the VP of HR & Insurance with departmental initiatives, reporting, and special projects.
Coordinate activities across multiple companies and business entities within the organization.
Develop and maintain organized systems, documentation, and processes that improve operational efficiency.
Perform other duties and responsibilities as assigned.