Human Resources Information Systems Specialist (HRIS)

FYI For Your Information Inc•Silver Spring, MD

5d•Hybrid

About The Position

FYI - For Your Information, Inc. is an SBA certified, Woman-Owned Small Business and GSA schedule holder that is a premier provider of Human Capital, Training, and Information Technology services. We have won awards for being a Great Place to Work and continue to make ground-breaking advancements. For four years in a row, we have been on Inc. Magazine's 5000 list and were recently named one of Inc.'s 2024 Mid-Atlantic Fastest Growing companies. Position is contingent upon contract award. We are looking for an HRIS Specialist to administer and configure federal HR systems (HRIS, talent acquisition, performance, learning, benefits, time/attendance), manage user access and system support, and ensure compliance with federal regulatory requirements. This role also leads system enhancements, new implementations, and staff training to support HR operations.

Requirements

Three to five years of experience delivering federal staffing, recruitment, and classification services across an organization, including in-depth use of automated personnel/payroll and staffing or classification systems, as well as troubleshooting system or processing issues, resolving problems, and recommending system enhancements.

Responsibilities

Administer HR systems (e.g., HRIS, talent acquisition, performance, learning, benefits, time/attendance) including configuration, table maintenance, and workflow/business rule setup.
Maintain system templates, permissions, etc., and ensure alignment with federal HR policies.
Perform HRIS system builds for reorganizations and new client migrations.
Administer user access, role-based access controls (RBAC), and segregation of duties.
Conduct periodic access reviews/audits; remediate exceptions and ensure audit readiness.
Maintain system licenses and forecast needs based on workforce changes and program expansion.
Provide end user support to HR specialists, supervisors, and employees.
Troubleshoot access issues, workflow stoppages, and data issues or fatal errors. Elevate unresolvable issues to programmers or IT staff, as appropriate.
Manage support requests and track resolution; identify patterns to inform root cause fixes and training needs.
Develop and maintain user guides, FAQs, and job aids; deliver just-in-time training and office hours for new releases and process changes.
Evaluate and recommend system enhancements based on user feedback, policy changes, and process improvements.
Prepare and/or assist with building business cases and system change requests.
Release management: review release notes, plan and deliver release communication information to HR Staff, identify change impacts to end users.
Elicit and document system requirements, as necessary; translate policy into configuration and workflow design.
Create process maps, use cases, and acceptance criteria; validate solutions with HR SMEs.
Lead/participate in implementations or feature rollouts: project planning, configuration, data conversion, testing, training, and go-live support.
Build and execute data migration plans (mapping, cleansing, validation) with reconciliation to source systems.
Establish post-implementation monitoring.
Ensure HR systems and configurations align with federal regulatory requirements (OPM, OMB, records, security/privacy).
Prepare audit evidence (access reviews, change logs, configuration baselines, test results); respond to audit inquiries.
Maintain SOPs, configuration inventories, and system documentation for continuity and knowledge transfer.
Conduct targeted systems training for HR staff (staffing, benefits, ER/LR, etc.) on system use and new features.
Gather user feedback and measure adoption; iterate materials and configuration to improve usability.