Human Resources Generalist

JAPS-OLSON COMPANY, LLC•Saint Louis Park, MN

5d•Onsite

About The Position

At Japs-Olson (JO), we believe a career should be more than a job - it should be an opportunity to create a lasting impression. As a trusted leader in direct mail and commercial printing for over a century, JO is proud to be an employer of choice in the Twin Cities, empowering our team to solve problems creatively within a culture of collaboration and growth. Whether you're a recent graduate eager to launch your career, seeking meaningful work that aligns with your values, or a seasoned professional ready to share your expertise, JO is a place where your contributions can make a difference. We offer competitive benefits, career advancement opportunities, and a commitment to work-life balance, all within a supportive environment where everyone is empowered to grow and succeed. Join JO, where progress is celebrated, people are uplifted, and your ideas can make a difference every day. The HR Generalist supports the day‑to‑day operations of the Human Resources team by providing high‑quality administrative, coordination, and employee support across HR Operations, Talent Acquisition, Payroll, and Benefits. This role serves as a first point of contact for employees, ensures accurate and timely data management within our HRIS, and helps deliver a positive employee experience from onboarding through offboarding. The HR Generalist partners closely with internal teams to support reporting, employee engagement initiatives, and compliance‑focused HR processes while maintaining confidentiality and attention to detail in all aspects of the role.

Requirements

1-2 years of experience in an HR, HR Operations, HR Coordinator, or similar people‑support role
Associate’s or Bachelor’s degree in Human Resources, Business Administration, Management, or a related field (or equivalent combination of education and experience)
Experience maintaining employee records and processing HR data accurately in an HRIS (Paycom experience strongly preferred)
Working knowledge of core HR processes including onboarding, offboarding, employee support, and recordkeeping
Strong attention to detail with the ability to manage multiple tasks and deadlines in a fast‑paced environment
Professional, approachable communication skills with the ability to serve as a first point of contact for employees
Experience in a manufacturing, production, or multi-shift environment
Experience working directly with individuals who are English second language
Ability to handle sensitive and confidential information with discretion and integrity
Proficiency in Microsoft Office products (Outlook, Word, Excel) and comfort working in HR systems and databases

Responsibilities

Serve as the first point of contact for day‑to‑day employee questions, escalating more complex issues to senior HR team members as appropriate
Maintain accurate and compliant employee records by processing daily HR data entry, managing documentation, and electronically organizing and updating personnel files in our HRIS, including personal, job, and status changes.
Manage and organize company documents within our HRIS to ensure data integrity and accessibility
Manage cyclical reporting including employee headcounts, daily labor reports, employee milestones, anniversary reports, EEO, and organization charts updates
Assist with offboarding tasks such as collecting company property, processing status changes, and ensuring documentation is complete
Coordinate and conduct exit interviews during offboarding
Serve as the company administrator for unemployment, including managing claim submissions, documentation, and coordination with state agencies and internal stakeholders
Assist with planning and logistics for employee appreciation events, town halls, and company meetings including booking meeting spaces and coordinating calendars
Support employee surveys, including distribution, tracking completion, and assisting with follow‑up actions
Act as primary backup to the receptionist, supporting front‑desk coverage and visitor coordination as needed
Provide administrative and coordination support to the Talent Acquisition team, including completing onboarding, preparing materials, and responding to new‑hire questions
Coordinate and run orientation sessions, ensuring new hires complete required paperwork, training, and acquire system access on time
Coordinate locker assignments, uniform ordering, and related inventory tracking
Partner with operations and facilities teams to ensure employees have required resources to start and perform their roles
Support benefits administration by assisting employees with basic benefit questions and directing inquiries to the appropriate HR partner or vendor
Assist employees with access to W‑2s, paystubs, employment verification, and general HR documentation
Serve as the company administrator for COBRA, including coordinating qualifying event notices, enrollment documentation, system updates, and communications with vendors and employees
Serve as the company administrator for employee leaves of absence, including coordinating requests, documentation, system tracking, and communications related to FMLA, state leaves, and company‑specific leave policies, in partnership with HR leadership and external vendors as applicable
Schedule and coordinate employee wellness initiatives, including the annual onsite flu clinic
Assist with benefits‑related communications and documentation throughout the year including annual open enrollment
Provide day‑to‑day administrative and project support across Talent Acquisition, Benefits, Payroll, and HR Operations
Assist with special projects, audits, and process improvements as needed
Maintain confidentiality and professionalism when handling sensitive employee information
Additional duties as assigned.