Human Resources Generalist

VEC•San Francisco, CA

11h•Hybrid

About The Position

The HR Generalist supports full-cycle recruiting and helps maintain consistent people processes across the organization. The role ensures recruiting, onboarding, HR systems administration, and compliance activities are completed accurately, efficiently, and in accordance with company standards. This is a hands-on, systems-driven position requiring working knowledge of PEO-based HRIS platforms and ATS systems. The HR Generalist supports multiple hiring managers at once within a small HR team and works closely with the Senior HR Generalist, who provides day-to-day direction on recruiting and onboarding. The position is hybrid and based within commuting distance of San Francisco. It reports to the Director of Human Resources and has a compensation range of $85,000 to $105,000.

Requirements

3 to 5 years of experience in HR.
Full-cycle recruiting experience, including ATS management, multi-time-zone interview scheduling, offer extension, and HRIS onboarding entry.
Experience supporting multiple hiring managers or departments at the same time.
Experience working within a PEO HRIS environment such as Insperity or ADP Workforce Now.
Experience working in multi-state employment environments.
Strong labor law knowledge at the state and federal level.
Excellent written and verbal communication.
Confident, professional communication with directors and senior leaders across different time zones.
Strong organization and follow-through when managing multiple new hires at once.
Ability to take direction and work collaboratively within a small HR team.
High judgment and discretion when handling confidential employee information.
Intermediate to advanced proficiency in Microsoft Excel.
Proficiency in ClickUp or comparable project management software.
Proficiency in Microsoft Suite and Google Workspace.
Ability to use AI tools such as Claude or Gemini to draft job descriptions, policies, SOPs, and analysis.

Nice To Haves

B.A. in Human Resources, Business Administration, or a related field, or equivalent relevant experience.
Hands-on experience with Rippling's Talent and People modules.
Experience in AEC, technology, or professional services industries.
SHRM-CP or PHR certification.

Responsibilities

Support full-cycle recruitment from requisition through offer acceptance.
Post jobs in ATS platforms and maintain structured candidate workflows.
Schedule interviews across US and international stakeholder time zones for US-based hires.
Screen resumes and support hiring managers with candidate communications.
Support sourcing efforts through passive recruiting.
Assist with job fair logistics and college outreach materials.
Draft and extend offer letters.
Maintain recruiting metrics, reporting, and pipeline documentation; prepare recruiting reports for the Senior HR Generalist and Director of Human Resources.
Enter new hire information and employee data into a PEO-based HRIS and keep the data accurate.
Maintain accurate employee records and documentation.
Serve as a first point of contact for routine employee benefits questions and escalate complex issues as needed.
Partner with the HR Operations Lead to prepare onboarding schedules and confirm first-day readiness.
Coordinate with IT on laptops, equipment, and system access for new hires.
Send and track new hire documents, including NDAs, prior inventions forms, and I-9 documentation.
Track completion of harassment prevention training for new hires.
Support new hire orientation logistics.