Human Resources Generalist - Talent Acquisition and Operations

Klamath Community College•Klamath Falls, OR

4d•Onsite

About The Position

The Human Resources Generalist – Talent Acquisition and HR Operations manages the college’s recruitment, hiring, and onboarding processes and provides operational support for Human Resources systems and programs. This position serves as the primary coordinator for the full lifecycle of recruitment activities, working closely with hiring managers to ensure efficient, equitable, and compliant hiring processes. The HR Generalist oversees job postings, applicant tracking, hiring documentation, onboarding coordination, and HR data entry, ensuring compliance with federal and state employment regulations and institutional policies. This position also supports HR operations through system administration, record retention, and process improvement initiatives. This position exercises independent judgment while working collaboratively with the Human Resources Manager and Director of Human Resources.

Requirements

Knowledge of human resources practices including recruitment, onboarding, personnel records management, and employment compliance.
Knowledge of applicable federal and state employment laws and regulations related to hiring and personnel records.
Ability to manage multiple recruitment processes simultaneously while maintaining organization, accuracy, and attention to detail.
Strong interpersonal and customer service skills with the ability to communicate clearly and professionally with employees, applicants, and supervisors.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Proficiency with or ability to quickly learn human resources systems and applicant tracking systems, including Jenzabar, ADP, and NeoGov.
Ability to collaborate effectively across departments and support hiring managers through the recruitment and onboarding process.
Ability to identify opportunities for process improvement and contribute to operational efficiency within Human Resources.
Experience working with confidential personnel information and maintaining accurate employment records required.

Nice To Haves

Associate’s degree in human resources, business administration, public administration, or a related field preferred.
Experience administering or supporting applicant tracking systems and human resources information systems preferred.
Experience coordinating recruitment processes or supporting hiring managers in employee selection processes preferred.
Experience in higher education, public sector, or similarly regulated environments preferred.

Responsibilities

Manages the full recruitment lifecycle for all staff and administrative positions.
Collaborates with hiring managers to plan recruitment strategies and determine hiring needs.
Maintains and updates job descriptions to ensure accuracy and alignment with institutional requirements.
Creates and manages job postings through the applicant tracking system.
Coordinates recruitment advertising and outreach efforts.
Attends recruitment events and job fairs as needed to support talent acquisition efforts.
Provides guidance to hiring managers regarding interview processes and hiring best practices.
Assists with development of interview questions and hiring evaluation tools such as hiring matrices.
Coordinates and schedules interviews and search committee meetings.
Maintains applicant records and documentation in compliance with applicable regulations.
Conducts reference checks as requested by hiring managers.
Assists in preparation of compensation and pay placement recommendations for new hires.
Prepares offer letters and coordinates offer approval processes.
Tracks hiring approvals and maintains recruitment documentation.
Initiates and monitors pre-employment background checks.
Completes Form I-9 verification and maintains associated records.
Coordinates new hire paperwork and onboarding documentation.
Enters employee information into HR systems including Jenzabar and other HRIS platforms.
Coordinates onboarding logistics with relevant departments.
Schedules and facilitates new employee orientation sessions.
Ensures all onboarding requirements and data entry into all systems are completed prior to start dates.
Manages the applicant tracking system and assists with HRIS data entry and maintenance.
Maintains hiring and personnel documentation in accordance with Oregon Archives Division record retention requirements.
Assists with HR reporting and record audits.
Maintains accurate recruitment and onboarding records.
Assists with system improvements and HR technology initiatives.
Assists with HR reporting and data management.
Supports HR process improvement initiatives.
Assists with maintaining HR documentation and files.
Processes volunteer applications, coordinates required documentation and approvals, and maintains the official list of approved volunteers in accordance with college policies.
Provides guidance to employees and managers regarding hiring procedures and onboarding requirements.
Assists with collective bargaining support including research, data collection, and report preparation for leadership as requested.
Other duties as assigned.
If assigned, this position may require administrative work on grant-funded program activities and reporting.