Human Resources Generalist II

University of Florida • Gainesville, FL

13d

About The Position

The College of Pharmacy (COP) is looking for an HR Generalist II to support a broad range of human resource functions. Under the direction of the Director of Human Resources, this position will be responsible for providing outstanding service and support to faculty and staff regarding human resources policies, procedure, classification, recruitment, hiring, payroll, visas, benefits, leave and general employee support. This position will resolve routine issues as well as more complex and unusual issues pertaining to Human Resources.

Requirements

• Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Nice To Haves

• Effective time management and organizational skills
• Ability to collect, evaluate, and analyze data
• Ability to interact professionally with UF administration, faculty and staff, and represent the College of Pharmacy in a professional manner
• Knowledge of State, Federal, and UF HR laws and regulations
• Customer-focused attitude with strong interpersonal skills
• Proven ability to manage multiple priorities, meet deadlines, and work collaboratively in a team environment
• Strong problem-solving skills and solution oriented approach when faced with challenges
• Technical aptitude with proficiency in Windows, Microsoft Office (Excel emphasis), WordPress, Salesforce, and SmartSheets
• Outstanding and proactive written and verbal communication skills, with the ability to interact effectively with a diverse constituency
• Passion for leading, influencing, and motivating others
• Adaptability in the face of changing priorities

Responsibilities

• Provide general HR support to College of Pharmacy employees, including guidance and assistance regarding human resources policies and procedures.
• Maintain personnel files for all employees in the college.
• Assist with general benefits questions.
• Conduct exit interviews and process terminations.
• Process approved job changes.
• Comply with federal, state, and University policies, procedures, and regulations.
• Responsible for managing assigned recruitments for College of Pharmacy positions by creating job descriptions and posting job requisitions, creating screening and interview rubrics, reviewing applications, pre-screening applicants via SparkHire, attending all interviews as HR representative and issuing evaluations post interview.
• Perform employment verifications, reference checks, and background screenings.
• Partner with hiring managers to ensure a fair search process that provides candidates with an exceptional COP experience.
• Assist all new employees (Faculty, TEAMS, OPS, Student Assistants, Graduate Assistants, etc.) with the hiring and onboarding process.
• Collaborate on processes to ensure effective employee onboarding and offboarding.
• Responsible for tracking probationary and semi-annual staff evaluations and communicating with staff and supervisors to ensure completion of self-assessments and manager evaluations.
• Escalate performance concerns to Director of HR as needed.
• Responsible for managing the post doc development plan and annual review cycles based on contract start dates.
• Manage raises based on the NIH scale as part of the annual review process.
• Assist all employees with timesheet entry and errors.
• Approve payroll, processes On-Cycles, Prior 60's and Emergency Checks as needed.
• Responsible for review and completeness of various reports, including Preliminary and Final Payroll Listing, and maintenance of records according to records retention regulations.
• Process additional payments, run distribution reports, and answer all other payroll/distribution questions as needed.
• Process applicable paperwork for leave cash outs, FMLA and Leave requests.
• Assist in the sponsorship of foreign national visitors by processing visas such as J-1, H1B, and any others as needed.
• Responsible for tracking visa end dates and reverifying I-9s as necessary in order to assist in compliance.

Benefits

• Health Insurance: UF participates in state- and university-sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more.
• Retirement Options: Attractive options include Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.
• Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity/paternity leave, and leave payouts.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level