Human Resources Executive Assistant

Lakeside HR Group•Minneapolis, MN

6d•Onsite

About The Position

Lakeside HR Group has been engaged by our client to recruit for a Human Resources Executive Assistant to join their team. Our client is a dynamic, growing global organization within the financial services industry that values collaboration, integrity, thoughtful decision-making and continuous improvement. This role blends hands-on HR coordination with high-level executive support. The Human Resources Executive Assistant will help keep day-to-day HR operations moving, support a fast-paced global team and ensure people, priorities and processes stay connected across leaders, offices and time zones.

Requirements

Prior experience in HR coordination, HR operations or a similar Human Resources role.
Meaningful experience providing executive or senior-level administrative support.
Experience managing complex calendars and coordinating across multiple leaders and priorities.
Strong organizational skills and exceptional attention to detail.
Ability to anticipate needs, take initiative and solve problems independently.
Strong written and verbal communication skills.
High level of professionalism, judgment and discretion.
Comfort working in a dynamic, fast-paced environment with changing priorities.
Experience with HRIS technology; Workday experience is preferred.

Nice To Haves

Experience supporting teams across multiple locations or international time zones is strongly preferred.
Experience in financial services, investment management, private equity, professional services or another high-performing environment is a plus.

Responsibilities

Support day-to-day HR operations and employee lifecycle activities for the U.S. employee population while partnering with the broader global HR team as needed.
Coordinate recruiting activities, including interview scheduling, candidate communication and logistics across hiring leaders, candidates and multiple stakeholders.
Prepare offer letters and coordinate background checks, pre-employment activities, onboarding and benefits enrollment to help deliver a polished candidate and employee experience.
Manage recurring employee and compliance-related processes, including periodic background checks.
Help drive annual HR processes such as goal setting, performance reviews and employee programs by managing timelines, communication, scheduling, documentation and follow-up.
Provide proactive administrative support to HR leadership, including complex calendar management, meeting coordination, preparation and organization of materials and expense reporting.
Coordinate schedules across multiple leaders, offices and international time zones, identifying conflicts and solutions in advance.
Help communication, priorities and follow-up move smoothly across the global HR team, with flexibility to support international time zones as business needs arise.
Draft and coordinate employee and manager communications related to HR programs, processes and initiatives.
Maintain accurate employee information and support HR processes, reporting and documentation in Workday; assist employees and managers with routine HR questions and connect them with appropriate resources.
Coordinate travel, team meetings, events, offsites, invoices and vendor-related activities for the HR team.
Track priorities, deadlines and next steps; identify opportunities to improve HR processes, organization and efficiency; and provide broader administrative and backup support as needed.