Executive & Human Resources Coordinator

Washington Athletic Club • Seattle, WA

7d • $27 - $30 • Onsite

About The Position

The Executive & Human Resources Coordinator provides administrative and operational support to both the Chief Executive Officer and the Human Resources department. This highly visible role serves as a key resource in supporting employee onboarding, HR programs, executive scheduling, internal communications, and organizational initiatives. The ideal candidate is organized, professional, detail-oriented, and able to manage confidential information with discretion.

Requirements

• Two or more years of administrative, executive support, human resources, or related experience preferred.
• Experience handling confidential information and sensitive situations.
• Experience supporting senior leaders or executives is preferred.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• High level of professionalism and discretion.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong attention to detail and accuracy.
• Ability to work independently while maintaining strong collaboration with leadership and employees.
• Customer service mindset and a positive, solutions-oriented approach.

Responsibilities

• Coordinate and facilitate new employee onboarding, including orientation scheduling, paperwork completion, and employee introduction processes.
• Assist with maintaining employee records and HR documentation.
• Administer the Club's ORCA transportation program, including enrollments, changes, terminations, and employee inquiries.
• Support benefits, payroll, and HR-related administrative functions as assigned.
• Assist with union reporting and submission requirements, ensuring accuracy and timely completion.
• Prepare HR correspondence, forms, and employee communications.
• Support recruiting and hiring activities, including interview scheduling and candidate communication.
• Assist with employee recognition and engagement initiatives.
• Manage the CEO's calendar, including scheduling appointments, meetings, and special events.
• Coordinate internal and external meetings, including meeting invitations, room reservations, agenda preparation, and logistical support.
• Prepare materials, presentations, and reports for executive meetings and leadership discussions.
• Serve as a point of contact for meeting coordination and executive scheduling matters.
• Handle sensitive and confidential information with professionalism and discretion.
• Coordinate and distribute the employee newsletter and other internal communications.
• Take meeting notes and prepare summaries, action items, and follow-up communications.
• Assist with planning and coordination of employee events, leadership meetings, and organizational initiatives.
• Track action items and deadlines resulting from meetings and projects.
• Maintain organized electronic and paper filing systems.
• Support special projects and initiatives for the Human Resources department and CEO.

Benefits

• medical, dental, vision, life insurance, short-term disability insurance
• Paid Time Off (PTO) – accrues at a rate of .0519 hours per hours worked to a maximum of 108 hours per year
• 9 paid holidays per year
• 401(K) with employer match
• Employee Assistance Program
• Fitness Reimbursement Program
• ORCA Passport Program
• Pet insurance available
• Free daily meal (soup/salad bar)
• Discount on spa services and products

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed