Human Resources Director - Exempt/Contract

City of Coalinga•Coalinga, CA

2d•Onsite

About The Position

Under the direction of the City Manager, the Human Resources Director plans, manages, oversees, and directs the operations and services of the Human Resources Department. This includes responsibilities for Payroll, Recruitment, Employee Relations, Labor Relations, Workers’ Compensation, Classification and Compensation, Benefits Administration, Training, Safety, and Risk Management. The role involves coordinating activities with other City officials, departments, outside agencies, and organizations. The Director provides complex staff support to the City Manager, acts as the Chief Spokesperson for the City in labor negotiations, and supports the City Council and City Administrator. This department head level class oversees all functions of the Human Resources Department. This classification is distinguished from the Assistant City Manager, which has grant program responsibility and city-wide program assignments, and serves as the City Manager in their absence. The Human Resources Director receives administrative direction from the City Manager and exercises direct supervision over professional, technical, and administrative staff.

Requirements

A Bachelor’s degree in Human Resource Management, Public Administration or a related field.
Five (5) years of progressively responsible experience in the public sector in Administration, Human Resources, budgeting, payroll and other related services including a minimum of two (2) years in a responsible management capacity.
Professional certification such as PHR, SPHR, SHRM-CP, or SHRM-SCP.
Possession of, or the ability to obtain a valid class C driver’s license from the state of California. Driver’s license to be maintained throughout employment; must be insurable under the City’s insurance policy without any additional premiums or costs being incurred by the City.
Knowledge of modern principles, practices, and techniques of public sector and Human Resources administration, organization, and operations.
Knowledge of applicable federal, state, and local laws, codes, and regulations, ordinances, and policies related to labor law, Payroll, Recruitment, Benefit and Retirement administration, Employee Relations, Labor Relations, Training, Compensation and Classification, Risk, Safety, Workers’ Compensation, American with Disabilities Act (ADA), Family Medical Leave Act (FMLA), California Family Rights Act (CFRA), Pregnancy Disability Leave (PDL), Reproductive Loss, Leave for Survivors of Violence, public risk management, contracts, and legal agreements.
Knowledge of principles and practices of employer-employee relations.
Knowledge of functions and objectives of federal, state, and local agencies.
Knowledge of methods and techniques of supervision, training, and motivation.
Knowledge of technical and administrative phases of finance and Human Resources.
Knowledge of principles and practices of budget administration.
Knowledge of occupational hazards and standard safety practices.
Knowledge of business correspondence, professional writing, and grammar.
Knowledge of personal computers (and/or laptops), including Word, Excel, PowerPoint and Teams (Zoom, etc.) and modern office practices and procedures.
Knowledge of Public Sector laws, Human Resources practices, and workforce trends.
Ability to plan, direct, manage, and coordinate the work of the Human Resources Department.
Ability to develop and administer sound department goals, objectives, policies, and methods for evaluating achievement and performance levels.
Ability to properly interpret and make decisions in accordance with federal and state laws, regulations, and policies.
Ability to analyze complex administrative, Human Resources, and information system issues, evaluate alternatives, and implement sound solutions.
Ability to prepare and analyze comprehensive reports.
Ability to accurately record and process important employment and labor relations data and maintain strict confidentiality.
Ability to make adjustments to standard operating procedures as necessary to improve organizational effectiveness.
Ability to supervise, train, and motivate the City’s employees.
Ability to facilitate group participation and consensus building.
Ability to communicate clearly and concisely verbally and in writing.
Ability to effectively prioritize and manage time.
Ability to keep organized.
Ability to meet deadlines.
Ability to multi-task with speed and accuracy.
Ability to be flexible, creative, and follow-through with constructive ideas.
Ability to exercise independent thinking within the limits of policies, standards, and precedents.
Ability to understand, interpret, explain, and apply policies, procedures, and regulations.
Ability to be detail oriented.
Ability to read employment law publications, policies, contracts, and directives.
Ability to write Human Resources policies, procedures, recruiting brochures, flyers, correspondence.
Ability to establish and maintain effective working relationships.
Ability to understand and follow oral and written direction.
Ability to interact with City employees and officials, labor unions, and the general public to create a positive atmosphere.
Ability to carry out assigned projects to successful completion.
Ability to efficiently and effectively administer a Human Resources Information System (HRIS).
Ability to work flexible work schedules, weekends, and overtime as needed and during emergency work situations.
Ability to maintain unquestionable integrity.
Characterized by initiative, commitment to teamwork, quality performance, integrity, ethics, and a strong level of customer-service orientation.
Must interact in a positive manner with City employees and the public.
Individual must exercise good judgment, show diplomacy, be flexible, and show sensitivity in response to changing situations and needs.

Nice To Haves

A Master’s degree in Public Administration or related field may be substituted for one (1) year of the required experience.

Responsibilities

Accepts full responsibility for all Human Resources Department daily operations to include: Payroll, Recruitment, Employee Relations, Labor Relations, Workers’ Compensation, Classification and Compensation, Benefits Administration, Training, Safety and Risk Management; coordinates activities with other City officials, departments, other agencies and organizations.
Develops, implements, and maintains department goals, objectives, policies, and procedures; works directly with department personnel in the development and interpretation of City and department policies; reviews and evaluates work methods and procedures for improving organizational performance, enhancing services, and meeting goals, ensuring that goals are achieved.
Plans, directs, and coordinates the Human Resources Department’s work plan through department staff; assigns work activities and responsibilities to appropriate personnel; reviews and evaluates organizational effectiveness and productivity; identifies and resolves problems and/or issues.
Acts as Chief Negotiator for the City in the negotiation of labor agreements with employee organizations; drafts contract language; administers labor agreements; and represents the City in labor/management issues.
Administers the civil service system of the City; initiates special studies for meet and confer purposes; coordinates cost analysis on negotiation proposals; conducts classification and salary studies and makes recommendations to the City Manager.
Coach and counsel employees; initiates, conducts, and/or oversees investigations relative to complaints of discrimination and/or harassment; provides assistance and guidance to departments in the use of and appropriate procedures to follow in taking disciplinary actions against employees.
Administers the City-wide employee benefit and retirement program activities through contract administration and outside provider services.
Drafts proposed resolutions and ordinances; prepares correspondence, reports, and recommendations for the City Manager.
Ensures management is kept abreast of current legislation, Federal and State laws to ensure the City’s Personnel Policies and procedures are in compliance.
Prepares, manages, and coordinates the development of the Human Resources Department’s budget; prepares forecasts of necessary funds for staffing, equipment, and supplies; presents, advocates, and justifies programs, operations, and activities; monitors and approves expenditures; discusses and resolves budget issues with appropriate staff; implements adjustments as necessary.
Oversees City-wide trainings, including a series of educational and development programs for City staff; assigns and monitors the completion of mandated training.
Receives and reviews payroll records ensuring compliance with City policies, procedures, and regulations; Acts as a back-up to process payroll; calculates and posts a variety of payroll actions including wage garnishments, benefits, withholding, overtime hours, and workers’ compensation pay; prepare, balance, and correct payroll reports.
Maintains a variety of files and records related to the City’s payroll system; makes permanent payroll employee changes to benefits, taxes, address, deductions, accruals, and adds pay; post to payroll computer system.
Familiar with payroll activities such as payroll reports including tax deposit, quarterly reports, CalPERS reporting and W-2’s; balances and prepares payroll taxes for State and Federal quarterly and annual returns.
Knowledgeable of federal and state leaves of absence to include: FMLA (Family Medical Leave Act), CFRA (California Family Rights Act), PDL (Pregnancy Disability Leave), Reproductive Loss, Bereavement, Leave for Survivors of Violence, etc.
Conduct classification, salary and benefits studies and make recommendations to the City Manager.
Serves as a resource for Human Resources staff, City staff, and other organizations; coordinates pertinent information, resources, and work teams necessary to support a positive, productive, and cooperative work environment.
Attends and participates in professional meetings and workshops; stays current on issues relative to the fields of Human Resources, Payroll, Recruitment, Benefits, Employee Relations, Labor Relations, Safety, Risk Management, Training, and Workers’ compensation.
Responds to and resolves sensitive and complex inquiries, issues, and complaints.
Administrator for the maintenance of official City employees’, medical, benefits, and Workers’ Compensation files and records.
Establishes positive working relationships with representatives of state/local agencies and associations, staff, and the general public.
Performs other duties as assigned.