Human Resources Coordinator

Camphill Communities Ontario•Barrie, ON

6d•Onsite

About The Position

Camphill Communities Ontario currently has a full-time permanent opportunity available in our Human Resources department, Regular biweekly hours of 80 hours. This position comes with group benefits after successful probationary period. Reporting to the HR Manager, the Human Resources Coordinator works as part of the HR team under the direction of the Human Resources Manager to provide a broad spectrum of HR services and support in areas such as recruitment and selection, onboarding and off boarding, employee relations, HRIS data base management, analytics, occupational health and safety, and wellness coordination for all CCO employees.

Requirements

Post-secondary diploma, degree or certification in HR Management or related discipline, such as Business Administration, Office Administration, Executive Administration, Labour Studies.
Satisfactory Criminal Background Check with Vulnerable Sector Screening.
Access to reliable vehicle, and a valid G driver’s license
Strong computer skills such as MS Office, excel, outlook, team, zoom, HRIS, Surge, ADP, Inclusion, BambooHR.
Demonstrated understanding of the non-profit sector and Human Resources functions considered and asset.
Demonstrated ability to maintain and safeguard private and confidential information with tact and discretion.
Attention to detail with strong organizational skill and ability to provide accurate and timely data entry
Excellent time management and prioritization skills.
Ability to function independently while managing concurrent tasks and deadlines.
Excellent communication skills (verbal and written) with demonstrated ability to communicate effectively with co-workers, and stakeholders (individually and in groups) with a strong ability to develop and maintain effective working relationships with all stakeholders (internal and external).
Detail-oriented with strong analytical and organizational skills.
Adaptable to a fast-paced environment with changing priorities, tasks and client conditions.
Proven ability to work in a fast-paced environment, prioritize projects and deliverables, and interact effectively with cross-function teams.
Strategic thinking, creative problem solving and decision-making skills.
Relationship Development and Networking.
Ability to manage change and resources effectively.
Proven ability to multitask in fast paced work environment.

Responsibilities

Supports all HR day to day activities, such as but not limited to recruitment, onboarding, operational programs, wellness initiatives, data base and file management.
Possess and maintains a clear understanding of Camphill Policies, Procedures and Programs
Coordinates recruitment activities for the organization
Assist the HR Manager with work related injury claims, completion of forms, uploading, follow-up and tracking of information to appropriate provider(s) and or parties involved.
Develops and maintains positive working relationships with management, employees, colleagues and relevant external contacts.
Supports in the implementation and overseeing of orientation and off boarding processes.
Awareness of relevant employment legislation; Employment Standards Act, Occupational Health and Safety Act, The Ontario Human Rights Code, The Accessibility for Ontarians with Disabilities Act 2005, The Workplace Safety and Insurance Act.
Assists the HR Manager with internal investigations, complaints, and grievances as required.
Works with the HR Manager, and under the direction of the Director of Administration as required, in implementing orientation and retention initiatives as a result of continuous improvement; ensuring that the orientation programs includes the most up-to-date and relevant information, in line with accreditation and legislative requirements.
Responsible for researching, coordinating and executing wellness programs, policies, procedures and training as required.
Provides wellness initiative guidance and resources to managers, supervisors, employees and JHSC members.
Participates on internal and external committees as required.
Assists with other HR-related functions, initiatives and Ad Hoc projects as required.
Acts as first point of contact for general inquires as related to the HR dept. answer in timely manner general HR questions as they relate to processes and procedures, wellness initiatives. Directs staff as needed to appropriate supervisor, manager or department.
Conducts regular inventory check of HR office and onboarding supplies, updates records accordingly. Orders office and onboarding supplies as needed.
Possesses strong attention to detail, ability to provide accurate and timely data entry.
Compiles, maintains HRIS reports and tracking including; HR summary, status updates, termination report, payroll changes, anniversary increases, internal employee changes.
Maintains employee recognition and referral database.
Supports the HR Manager with tracking of competitions, new hires, internal staffing changes and leaves: maternity, illness injury bereavement leaves etc.
Maintains up to date employee records such as; but not limited to employee certifications, training records, employee mandatory forms, annual sign offs, annual performance appraisals, due dates and probationary periods.
Provides day-to-day administrative assistance to the HR department Manager and Director of Administration as needed.
Prepare internal HR Communications, internal postings, memos, staff announcements, meeting minutes, reports.
Book meetings, create meeting agendas and information packages, take and distribute concise meeting minutes as required.
Maintains up to date electronic and hard copy employee files, filing systems, and employee personnel records.
Under the direction of the HR Manager oversee the daily HR database management, maintain accurate up to date HRIS data base information. Timely inputting of new information, making corrections, and revisions as needed.
Supports the HR Manager with exit interviews, and off boarding paperwork of Camphill employees, students, and volunteers.
Generate HR reports as required by HR Manager i.e. generating HRIS, Payroll, and other HR-related reports as required and within established timelines.
Assists in the preparation of statistical reports; tracking of payroll hours for pay raises, and vacation anniversary increases, tracking/reporting on hours for insurance purposes.
Conducts HR file audits for regulatory purposes, accuracy, any to identify missing, incorrect data or forms.
Under the direction of the HR Manager assist with employee Benefits and Pension eligibility tracking, updating employee information, completion of enrolment forms, change forms and removal.
Provide general administrative support for the Human Resources department.
Follow-up and update employee information as required (current CPIC/VSS, training updates and follow-ups, probation and performance reviews tracking and reminders, etc.)
Maintain and monitor the room booking schedule for Checkley, and Cornerstones small meeting room.
Assist with the Recruitment process, including but not limited to job posting preparation, resume and phone screenings, checking references and tracking internal referrals.
Preparing interview packages, booking interviews, participating in interview panel when required.
Maintain up to date accurate internal candidate referral list.
Assist with employee retention and recognition initiatives.
Create and maintain competition folders.
Prepare job offers, and agreements.
Create and Maintain new hire personnel folder(s).
Conduct Onboarding of new and returning staff including orientation, documentation, set up of HRIS system and ensure all mandatory sign offs, and training are completed within acceptable time frames.
Support the HR dept. with internal transfers paperwork and HRIS changes related to.
Research and prepare Wellness/Camphill Employee information for internal staff.
Ongoing training and development in employee Wellness and Health and Safety initiatives and programs.
Assist the HR Manager and Director of Administration with Health and Safety initiatives, communications, follow-up, updating Joint Health and Safety Boards.
Prepare updates for the HR Manager and Director of Administration on current employee workforce wellness trends and initiatives.
Prepare and distribute wellness and/or Health and Safety committee meeting minutes as required.
Participate in survey creation, and distribution. Compile statistical, summary and forecasting reports based on surveys as needed.