Human Resources Coordinator

Aston Carter•Ocala, FL

14d•Onsite

About The Position

This role combines front desk reception and human resources coordination to support a growing HR team. The Human Resources Coordinator greets visitors, manages the front desk, and provides administrative and HR support across recruiting, onboarding, benefits, employee relations, and general office operations. This position is ideal for someone who enjoys working with people, is passionate about supporting a meaningful mission, and thrives in a relaxed, collaborative culture.

Requirements

At least 1 year of office administrative experience.
Experience using Microsoft Outlook.
Experience with Microsoft Excel and the broader Microsoft Office Suite.
Proficiency in administrative support tasks, including filing, data entry, and office administration.
Experience working as a receptionist or in a customer service–focused front desk role.
Ability to handle employee relations inquiries with professionalism and discretion.
Experience coordinating meetings, including scheduling and calendar management.
Strong organizational skills and experience managing multiple tasks simultaneously.
Professional communication skills, both verbal and written.
Comfort working with HR administration, onboarding processes, and basic payroll support.

Nice To Haves

Experience with SharePoint.
Knowledge of Paylocity or similar HR/payroll systems is a plus.
Bilingual language skills are a plus.
Experience in recruiting coordination or HR support roles.
Experience in office management or administrative assistance.
Familiarity with office supply management and general office operations.
Strong customer service orientation and ability to create a positive first impression.
Interest in and passion for supporting a mission-driven organization, including areas such as healthcare and maternity services.

Responsibilities

Greet visitors and employees at the front desk in a professional and welcoming manner.
Ensure all guests are properly checked in and follow established visitor procedures.
Sign for incoming packages and coordinate distribution to the appropriate recipients.
Collect, sort, and distribute mail and other incoming correspondence.
Perform filing and general clerical duties to support the HR and office administration functions.
Order and maintain office supplies to ensure adequate inventory and smooth daily operations.
Schedule and manage meeting rooms, including coordinating logistics and room setup as needed.
Coordinate and set up phone screens for candidates as part of the recruiting process.
Support new hire onboarding activities, including document preparation and coordination of orientation tasks.
Assist with completion and verification of I-9 forms and other employment documentation.
Provide support for benefits-related questions and processes under the guidance of the HR team.
Offer employee relations support by routing inquiries, documenting information, and assisting HR with follow-up.
Assist with recruiting activities, including interview scheduling and coordination with candidates and hiring teams.
Handle inbound calls, directing them to the appropriate departments or individuals.
Make outbound calls as needed to support HR, recruiting, and administrative functions.
Perform data entry accurately and efficiently for HR and administrative records.
Support payroll and HR administration tasks as directed by the HR team.
Assist with calendar management and meeting coordination for HR and office leadership.
Provide general administrative support to maintain an organized and efficient office environment.