Human Resources Coordinator

Ryan Companies US, Inc.•Minneapolis, MN

About The Position

With more than 80 years in business and 16 offices (and growing!), Ryan offers comprehensive commercial real estate solutions to customers across the US. We bring a collaborative, relationship-driven approach to delivering spaces where people thrive and businesses succeed. Join a company with an outstanding culture and competitive benefits. At Ryan, we don’t just build buildings – we build stories. Ryan Companies US, Inc. has an exciting career opportunity for a Human Resources Coordinator to join our team! This individual will serve as the initial point of contact delivering exceptional HR support to employees, managers, and external stakeholders. Strong customer services skills, a solid understanding of HR policies and procedures, and the ability to effectively communicate information to diverse audiences promptly & accurately with a high level of professionalism are required.

Requirements

1+ years’ proven experience with human relations.
2+ years’ experience in a corporate office environment.
Administrative experience, preferably supporting the HR function
Strong critical thinking skills.
Committed to confidentiality: can be trusted with highly sensitive and confidential information.
Proficient in Microsoft Office products including Outlook, Word, PowerPoint, and Excel
Position requires verification of employment to work in the U.S.

Nice To Haves

Four-year college degree preferred.

Responsibilities

Serve as the first point of contact for all HR-related inquiries, demonstrating a deep understanding of company policies, procedures, and benefits
Manage the Human Resources inbox ensuring HR responds in a timely manner
Collaborate with HR subject matter experts and update HR JIRA tickets
Maintain learning content in Workday Learning including courses and curricula
Assist team members with technical or access related issues related to Workday – escalating to HR subject matter expert as needed
Coordinate interview scheduling for quick hire, complex and executive candidates
Coordinate SKS assessment for candidates
Facilitate pre-employment screening process
Manage I9 verifications
Coordinate with Technology for new hire requests that require quick turnaround
Liaise with Technology and regional/sector onboarding leads for new hire needs
Coordinate with candidates all relevant and needed information to finalize hiring process
Coordinate involuntary terminations with Employee Relations Specialist
Process voluntary terminations in collaboration with HR Business Partner
Initiate and conduct non-complex exit interviews
Facilitate retirement recognition
Partner with Payroll and Benefits to inform of benefits options at departure
Coordinate and schedule HR Events, including but not limited to intern events, HR Team meetings, and training sessions.
Coordinate and partner with regional offices for career fairs including registration and logistics
Assist with the summer internship program including data management, logistics, and welcome gifts
Liaise with Technology Support Center for tech support for all HR events/trainings and coordinate A/V testing
Maintain accurate and up-to-date records of all interactions and inquiries in Workday and other HR systems.
Ensure compliance with federal and state data privacy.
Process one-time payments in Workday as needed
Run team member reports from Workday as requested
Partner with each HR function to maintain the shared HR calendar – publish updates to full HR team on a regular cadence
Partner with each HR function and Marketing to create and send necessary HR communications from the HR email inbox
Process HR invoices and assist tracking expense in the HR budget
Monitor AllVoices (Ryan’s employee hotline) and partner with Employee Relations to resolve any issues
Fulfill personnel file requests in accordance with state laws
Maintain personnel files including loading team member documents to electronic files
Respond to simple unemployment claims and escalate as needed
Manage milestone anniversary recognition program
Coordinate the annual Excellence awards program and the annual Jim Ryan award program
Provide backup for Total Rewards team on leaves of absence
Draft basic promotion and job change memos as needed