Human Resources Coordinator (Santa Rosa)

Northern California Behavioral Health System•Santa Rosa, CA

1d•Onsite

About The Position

The Human Resources Coordinator provides day-to-day administrative support for the Human Resources Department. Primary duties include employee management, including onboarding, training, compliance, and recruiting. The HR Coordinator also serves as the key contact for employee questions, comments, concerns, complaints and suggestions. While the HR Coordinator may not serve as the direct administrator for benefits, savings, and retirement plans, they act as a liaison to direct employee concerns appropriately to either our external partners or the HR Director. The Human Resources Coordinator maintains knowledge of, participates in further training provided, and understands the potential risks regarding occupational health hazards (e.g. bloodborne pathogen exposures).

Requirements

Associate’s Degree or equivalent level of education and experience.
Three years’ experience working in Human Resources preferred.
General knowledge of Federal and State hiring and employment laws.
General knowledge of routine administration of employee benefit programs.
Experience with managing complex and detailed records.
Maintains confidentiality of employees, applicants, and patients at all times.
Sensitivity to and willingness to interact with persons of various social, cultural, economic and educational backgrounds.
Proficiency with software and/or equipment (Microsoft Office applications including Outlook, Word, Excel and PowerPoint).
Strong organizational skills with ability to prioritize projects, work relatively independently, manage multiple tasks, and meet deadlines.
Strong written and verbal communication skills.
Strong interpersonal skills, including the ability to work with people with a variety of background and educational levels.
Ability to work independently and as part of a team.
Good judgment, problem solving and decision-making skills.
Demonstrated commitment to working collaboratively with staff in all departments and at all levels of the organization.
Ability to work in a fast-paced, expanding organization.
Use standard office equipment and access, input, and retrieve information from a computer.
Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time.
Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population.
Give and follow verbal and written instructions with attention to detail and accuracy.
Perform complex mental functions and basic arithmetic functions; interpret complex laws, regulations, and policies; collect, interpret, and/or analyze complex data and information.
Vision: see details of objects at close range.
Coordinate multiple tasks simultaneously.
Reach forward, up, down, and to the side.
Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day.
Lift up to 25 pounds.

Nice To Haves

Health care industry preferred.

Responsibilities

Manage the employee experience from orientation through post-employment, including verifications of employment, compliance management, status changes, promotions, transfers, separations, and benefits enrollment.
Serve as the facility’s leaves administrator, monitoring LOA requests, return to work information, eligibility for programs and services, and modified duty.
Assist in the placement and posting of recruitment ads, collecting resumes, and responding to candidate general inquiries. Work directly with candidates to collect required employment documents including application, resume, and licensing information.
Conduct initial candidate screenings (phone, webcam, or in-person) and render judgments regarding suitability for the position.
Interview candidates as requested, providing insight and guidance into their suitability.
Maintain and update HR resources, including forms, applications, interview guides, job descriptions, applications, offer letters, and pre-screen results.
Maintain files of all employees and contractors, ensuring compliance with local, state, and federal requirements.
Lead or assist in the preparation of required reporting, such as EEO-1 Component 1, California Pay Data, Occupational Employment and Wage Statistics, and internal reports.
Organize schedule and materials for employee training and orientation programs, including new employee orientation and CPR training.
Maintain updated training materials and record completed training events, tracking ongoing training requirements.
Maintain the continuity of process for digital or electronic systems such as Workable, DocuSign, Zoom, Kronos, and Pre-Employ.
Monitor and track employee compliance with annual trainings, health compliances, and other requirements.
Provide general department administrative support, including filing, scheduling, compliance completion, employee education, and redirecting staff complaints or concerns.
Perform any additional related duties as requested by the HR Department or other administrator.