Human Resources Coordinator

Terranea Resorts•Rancho Palos Verdes, CA

5d•Onsite

About The Position

The Human Resources Coordinator (On Site) will provide administrative support to the Human Resources Department. The Coordinator will have areas of full responsibility as well as marginal responsibilities outlined below. This role involves ensuring the highest level of service to all associates, serving as a point of contact for Human Resources visitors, and upholding resort standards. Key duties include data entry for new hires and UKG, processing termination reports, managing employee benefit forms, and maintaining I-9s. The position also involves ordering office supplies, processing termination files, tracking performance reviews and disciplinary notices, and assisting with subpoena/inspection requests. Additionally, the coordinator will help prepare for the annual HR audit, support the Recruitment Manager with hiring and orientation, assist with employee relations events, and update resort announcements. The role requires assisting and supporting the day-to-day operations of the Human Resources office.

Requirements

Any combination of education and experience equivalent to graduation from high school or any other combination of training or experience that provides the required knowledge, skills and abilities
Must be able to handle multiple tasks in a fast paced environment
Computer literate in Microsoft Word, Excel, Windows and with the ability to learn HRIS systems
Fluency in English both verbally and non-verbally
Ability to understand quality management practices and teaches to others.
Ability to provide legible communication.
Team Oriented
Work with little to no supervision
Strong decision making and good judgment skills
Proper telephone etiquette

Nice To Haves

Experience and/or knowledge of hotel business preferred but not required.

Responsibilities

Ensure the highest level of service to all associates
Serve as a point of contact for all Human Resources visitors
Ensure all standards of the resort are upheld
Entering new hire data and all UKG data entry
Run weekly termination report, monthly birthday and anniversary report, other reports as assigned/needed and use information to generate/process related job tasks, i.e. Food Handler’s card audit, roster maintenance, term files etc.
Process Associate Rate Program Benefit Forms for employee room reservations
Maintaining and periodically auditing I-9s
Place monthly office supply orders and generate purchase orders for HR expenditures
Process termination files
Manages tracking of 90 and annual performance reviews
Manages tracking and maintenance of disciplinary notices and employment verifications
Assist with providing and compiling files for subpoena/ inspection requests
Administer the preparation for annual HR audit
Assist Recruitment Manager with the hiring and orientation process
Assist with Employee Relations events and activities
Update resort announcements and bulletin boards
Assist and support the day-to-day operations of the Human Resources office