Human Resources Coordinator

Mizkan America•Schaumburg, IL

16d•$49,000 - $62,000•Hybrid

About The Position

Based in our Corporate Headquarters in Schaumburg, IL, Mizkan America is a subsidiary of the Mizkan Group, a global, family-owned company that has been Bringing Flavor to Life™ for over 220 years. As one of the leading makers of vinegars, condiments, and sauces in the United States, Mizkan America maintains 12 manufacturing facilities that serve the retail, foodservice, specialty-Asian and food-ingredient trade channels. We are committed to following our two core principles: continuously challenging the status quo and delivering only the finest products for our customers. Our leadership seeks out, embraces, and implements ideas for improvement from all of its employees. Transparency and accountability are two key factors that drive our company’s overall management approach. We are looking for people who are seeking to deliver their best so that we can deliver ours. Above all, we’re dedicated to maximizing the potential of our greatest assets—our team members. That’s reflected in our ongoing commitment to recruit, develop, reward, and retain our talented, multicultural workforce. Join the Mizkan family and be a part of sales strategies for our iconic brands! What You'll Do - Position Summary: Are you someone who thrives in a fast‑paced, people‑focused environment and enjoys creating a seamless employee experience from day one? At Mizkan America, we’re looking for a highly organized and service‑oriented HR Coordinator to join our team and play a key role in supporting both our people and workplace operations. In this role, you’ll be at the heart of our HR team—helping ensure onboarding runs smoothly, HR processes are accurate and efficient, and our employees feel supported every step of the way. You’ll also serve as the friendly face of our U.S. headquarters, creating a professional and welcoming environment for employees, visitors, and partners. The HR Coordinator provides administrative and operational support to the Human Resources team, supporting key HR processes including onboarding, training administration, and HR systems transactions. This role plays an important part in ensuring data accuracy, timely processing, and a consistent employee experience across core HR activities. In addition to HR responsibilities, the HR Coordinator serves as the primary receptionist for Mizkan America, Inc.’s U.S. headquarters, creating a professional and welcoming first impression for employees, visitors, and vendors while ensuring efficient front-office operations. The role also partners on day-to-day office operations to maintain a well-organized, fully functioning workplace environment. Opportunities to contribute to HR projects and process improvements are available based on performance and capability.

Requirements

Reliable, self‑motivated, and highly organized with strong attention to detail
Demonstrated learning agility and willingness to take on new responsibilities
Strong written and verbal communication skills, with the ability to interact professionally with employees, leadership, vendors, and visitors
Excellent customer service and interpersonal skills
Ability to multitask and work effectively in an environment with frequent interruptions
Proven ability to handle confidential information with discretion and professionalism
Proficiency in Microsoft Office Suite
Ability to learn and operate common office equipment such as copiers, scanners, postage machines, and shipping systems
Two (2) years of receptionist or administrative experience preferred
Degree in Human Resources, Business, or a related field preferred
Regular, predictable, in-person attendance on the business days the Company requires in-person attendance at this facility. (In-person attendance is optional on the other workdays.) For non-required-in-person attendance days, employees are expected to be present and engaged during the designated work hours for this role

Responsibilities

Support onboarding processes, including sending new hire orientation communications and tracking required documentation
Complete and maintain HR system transactions (e.g., employee data changes, new hire entries, status updates, and organizational changes) ensuring accuracy and timeliness
Audit HR data for accuracy and follow up on discrepancies to maintain data integrity across systems (e.g., HRIS/Workday)
Maintain training enrollment data and distribute completion reports for compliance and leadership programs
Send training reminders and reports to managers to support participation and completion
Assist with interview scheduling, meeting coordination, and conference room management
Serve as an initial point of contact for HR-related inquiries, providing guidance or routing to the appropriate HR team member
Process and manage HR invoices and purchase orders; act as a system resource for procure-to-pay activities
Review and approve employee recognition submissions for posting
Ensure accurate filing and tracking of new hire policy acknowledgments
Support HR team initiatives, special projects, and process improvement efforts as needed
Serve as the primary point of contact at the front desk, greeting visitors and directing them appropriately
Answer, screen, and route incoming phone calls not handled by the automated system
Manage visitor access, employee badges, and the digital visitor management system
Receive, sort, and distribute mail; coordinate all incoming and outgoing shipments
Maintain a clean, organized, and professional front office, mailroom, and kitchen areas
Monitor and maintain office and kitchen supply inventory, including ordering, stocking, and invoice verification
Coordinate reception desk coverage as needed
Support resolution of facility or equipment issues by coordinating with internal teams or external vendors