Human Resources Coordinator

Affordable Housing Alliance Inc•Neptune Township, NJ

5d•Onsite

About The Position

The Human Resources Coordinator supports the day-to-day human resources operations of the organization, including employee support and engagement, HR administration, recruitment coordination, and compliance. This role ensures that HR processes are implemented consistently and in alignment with organizational policies and applicable laws. Working closely with the Director of Operations, the Human Resources Coordinator manages the organization’s Professional Employer Organization (PEO) relationship with ADP TotalSource, supports employees and managers, maintains HR systems, and contributes to a positive and inclusive workplace environment.

Requirements

At least 3–5 years of progressive Human Resources experience
Experience supporting employee relations and handling workplace situations with consistency and sound judgement
Demonstrated ability to build positive working relationships and contribute to a respectful, collaborative workplace environment
Experience working with Human Resources Information Systems (HRIS) (ADP or PEO experience preferred)
Strong knowledge of human resources principles, practices, and applicable employment laws
Excellent verbal and written communication skills
Strong interpersonal and conflict resolution skills
High level of organization and attention to detail
Ability to manage multiple priorities and meet deadlines
Ability to handle sensitive information with confidentiality and professionalism
Proficiency with Google Workspace and HRIS systems (ADP or similar preferred), with overall comfort learning and using new technology

Nice To Haves

Experience in a nonprofit or multi-site environment is a plus
Bachelor’s degree in Human Resources, Business Administration, or a related discipline is preferred, but not required
Have lived experience with homelessness or housing insecurity, with insight into both the barriers and opportunities that come from these circumstances.
Demonstrate a passion for using personal experience to support others and advocate for meaningful change.
Offer a firsthand understanding of systemic challenges connected to poverty and economic insecurity.

Responsibilities

Serve as a point of contact for employee and supervisor HR-related questions and concerns
Support employee relations matters, including documentation, issue resolution, and performance-related conversations, escalating complex or sensitive situations as appropriate
Participate in meetings related to employee concerns and performance management
Promote consistent and fair application of organizational policies and practices
Support employee engagement and recognition efforts
Assist in coordinating employee engagement activities and initiatives (such as appreciation events, celebrations, and internal programs) that strengthen morale, retention, and overall workplace culture. Additionally, provides staff support to AHA’s internal Inclusion, Diversity, Equity, Anti-Racism, Systems-Thinking (IDEAS) committee.
In collaboration with the Director of Operations, coordinate and support personal and professional development opportunities that contribute to employee growth, skill-building, and long-term success
Manage HR processes within ADP TotalSource, including onboarding, status changes, and terminations
Process employee status changes and maintain accurate, confidential personnel records
Conduct background checks and employment eligibility verification (I-9 compliance)
Support internal HR audits and compliance-related documentation
Ensure HR practices are carried out in compliance with federal, state, and local employment laws
Serve as a liaison between employees and ADP TotalSource for benefits and leave-related questions
Support open enrollment coordination and related communications
Track and coordinate required trainings, certifications, and compliance requirements
Utilize ADP systems to maintain data accuracy and generate reports as needed
Maintain knowledge of HR trends, regulatory changes, and best practices
Coordinate full-cycle recruitment activities, including sourcing, screening, interviewing, and onboarding
Support hiring managers throughout interviews and candidate selection, ensuring a consistent and equitable hiring process
Coordinate onboarding processes, including required screenings, documentation, and policy acknowledgements, ensuring all employee records and systems are accurately updated
Support managers in preparing for and orienting new employees, including coordination of role-specific training and early-stage integration
Provide early-stage employee support to ensure a smooth transition into the organization
Coordinate offboarding processes, including completion of required documentation and system updates, ensuring return and documentation of company property, and conducting exit interviews as appropriate
Support internal HR communications, assist with special projects and process improvements, and perform other duties as assigned

Benefits

13 full paid holidays and 5 half-day paid holidays
Paid Time Off (PTO) accrued every pay period for vacations and personal time
2 floating holidays for your discretionary use
Up to 40 sick hours per year, accrued pay period by pay period
3 days of paid bereavement leave for immediate family or close relationships
Health insurance through Aetna (Eligible from the first of the month after 30 days of employment)
HSA eligible plan options with a generous company contribution
Coverage available for employee, family, and dependents with options that are fully paid by the AHA (For full-time employees working at least 30 hours a week)
Dental insurance via Guardian Dental
Vision care from VSP Vision Care
Life and Accidental Death & Dismemberment (AD&D) insurance (Provided by MetLife and paid by AHA)
Voluntary buy-up option available
Long-Term Disability insurance through MetLife
401(k) plan administered by Mutual of America
Company base contribution of 3.5% of your base salary after 1 year
Company match up to 3.5% of your contributions after 1 year
Automatic 1% enrollment if no action taken within 30 days of hire
Safe Harbor plan: 3.5% base contribution is immediately vested upon eligibility; no employee deferral required
Opportunities for training, certification, and continuing education
Costs covered by AHA for pre-approved programs
Tuition reimbursement up to $1,500 per year
Employee Assistance Program through Preferred Behavioral Health