Human Resources Coordinator - Department of Radiology

University of Washington Medical Center•Seattle, WA

1d•$45,144 - $58,632•Hybrid

About The Position

The Department of Radiology has an outstanding opportunity for a Human Resources Coordinator to join their team. Reporting to the Department HR Administrator, the Human Resources Coordinator is responsible for the hiring lifecycle process of faculty and trainee appointments including visa sponsorships and HR/Payroll reporting. This position is located at the Health Sciences Building, and operates a Monday through Friday schedule at 1.00 FTE. This position is eligible for hybrid telework.

Requirements

High School diploma or GED certificate and two years of office/clerical experience including at least six months of experience in a human resources or related setting.
Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Proficient knowledge of Microsoft Office Products (Word, PowerPoint, Excel, Visio, Outlook, and Teams)
Time management, multi-tasking, details oriented, and organizational skills
Professional communication style and presentation skills
A positive attitude to thrive and succeed in a fast-paced environment

Nice To Haves

Knowledge of and experience with the University of Washington
Proficiency of and experience with UW HR/Payroll Systems (i.e. Workday)
Four-year degree in business
Ability to exercise independent judgement
Ability to work under pressure with constant deadlines and changing priorities

Responsibilities

Coordinate all aspects of the faculty appointments including gathering faculty documents from incoming faculty, completing faculty appointment packets, and submitting for approvals from School of Medicine (SOM)’s Dean’s Office, Employee Workday Help (EWH), and other university parties as necessary
Maintain faculty appointment checklists and update reports as necessary
Assisting with monitoring faculty appointments end dates, including fellowship program appointments
Coordinate renewal of appointments
Distribute materials for the new junior faculty orientation and help assist section program coordinators with onboarding/orientation
Generate and prepare final reports to provide to the HR Administrator and Department Leadership
Maintain accurate Radiology faculty files (electronic & hard copy)
Coordinate trainings with Radiology's Program Coordinators, HR Team, and Assistant to the Chair
Assist HR Administrator with faculty recruitments including assistance with posting advertisements
Support the Radiology HR team with coordinating visa appointments, including gathering required documents for packet, preparing & ensuring completion of visa packets for the International Scholars Operations team, and answering any questions from supervisors or incoming visa scholars
Oversee the end of appointments of all visa appointments (faculty on visas, postdoctoral scholars, clinical trainees, visiting scholars, and visiting students) and informing the Radiology HR team to ensure any necessary renewals get initiated in a timely manner
Submit departmental requests for the Conrad 30 J-1 Visa Waiver process with Washington State for our faculty needing this visa support
Run reports to see upcoming end dates and communicate with HR team to help process changes as needed
Review faculty, trainees, and staff start and end dates for FMLA or other leaves and process actions as needed
Establish and maintain electronic tracking system to ensure training requirements; customize training plans based on positions and appointments to make sure university required trainings have been successfully completed
Monitor the Spring and Fall Medicare Time Survey for completion by faculty and trainees in the Department of Radiology
Run reports to provide analysis as needed for department management
Initiate and provide updates on Workday functions
Ensure Workday activities are managed accurately and timely, following compliance requirements per the State and University regulations
Complete required training for this role provided by EWH including: HCM Initiate 2 training, Costing Allocator training, and Time and Absence training
Collaborate with RADHR team to refine/create HR business processes and SOPs
Participate in fostering a collaborative environment with diversity as a core value. We are passionate about building and sustaining an inclusive and equitable working environment for all students, staff, and faculty.
The incumbent is expected to continue to grow their own skill set necessary in their position, contribute to a team atmosphere in working with all internal/external customers, and provide thoughtful suggestions for continued improvement in work processes.