Human Resources Coordinator - Bilingual

Hy-Vee, Inc.•Ankeny, IA

2d•Onsite

About The Position

The HR Coordinator effectively utilizes administrative and organizational skills to assist the HR staff in daily functions. This role requires strong computer skills, proficiency in Microsoft Office, spreadsheet skills, good writing, grammar, and punctuation skills. The ideal candidate will possess good administrative and organizational skills, accuracy, and attention to detail. They must be able to multitask and handle interruptions with ease, while maintaining discretion when handling highly confidential information. Good verbal communication, telephone, and interpersonal skills are essential for presenting a positive representation of PDI. This job is considered sedentary to light in nature, with primary functions being sedentary. It is a semi-skilled position involving frequent to constant handling, grasping, pinching, full reaching motions, and constant listening, talking, or hearing.

Requirements

Strong computer skills, proficient in Microsoft Office, spreadsheet, good writing, grammar, and punctuation skills.
Good administrative and organizational skills, accuracy, and attention to detail.
Must be able to multitask and handle interruptions with ease.
Constant handling of highly confidential information and documentation with discretion.
Good verbal communication, telephone, and interpersonal skills presenting a positive representation of PDI to in and outside contacts.
Sedentary to light work according to Department of Labor Weight Classifications with primary functions being sedentary.
Frequent to constant handling, grasping, pinching, and full reaching motions occur, constant listening, talking or hearing.
High school education or equivalent required.
Administrative experience preferred with proven computer skills.
Human Resources experience preferred.

Responsibilities

Reports to work when scheduled and on time.
Responsible for adherence to the company policies and/or department attendance policy.
Performs general receptionist duties for the department including assisting applicants, answering questions, answering busy telephones, taking messages, and assisting with general requests.
Provides Spanish translation for all staff and employees.
Posts open positions internally and externally on PDI website, Facebook, Indeed and provides Spanish translation.
Maintains Spanish translation for PDI Facebook page, PDI website, and Magic Info communications.
Provides Spanish translation for benefit meetings, orientation, onboarding and training of new employees.
Assists with set up and preparation for weekly orientation.
Conducts new employee orientation on a rotating basis or as needed providing Spanish translation.
Creates signs, flyers, postings for employee communication, new employee files providing Spanish and translation.
Provides applicant assistance and translation throughout the employment process including but not limited to: conducting pre-screens, references, performs background checks, sets up pre-employment testing, prepares new hire paperwork and welcome letter, creates new employee file, and prepares training schedule, and coordinates onboarding process.
Provides translation of materials as needed.
Conducts first interview screening of external applicants for warehouse open positions.
Evaluates employment factors, job experience, education, training, skills, knowledge and abilities and consults with management to recommend candidates that will move forward in employment process.
Conducts 30-day reviews of new employees providing Spanish translation and follows up on questions and concerns.
Assists warehouse trainers and mentors in translation for new employee training.
Maintains employee files and medical files and documentation ensuring they are orderly and up-to-date.
Handles highly confidential information to company standards.
Responsible for updating and maintaining new and existing employee information on Workday systems.
Maintains company bulletin board communication and updates weekly.
Performs scanning of new hire documents and terminated employee files.
Covering the front desk in the afternoons.
Answering busy phones, greeting and checking in guests.