HUMAN RESOURCES COORDINATOR
About The Position
This part-time role is ideal for someone seeking to re-enter the workforce with a schedule that accommodates personal priorities, specifically designed around the school day with no evening or weekend work. The position involves performing essential administrative tasks within a professional office setting, supporting a small HR team at a long-standing, family-owned hospitality business in Temecula. The company, Ponte Family Estate, has been cultivating wine in Temecula since 1984 and encompasses an estate winery, vineyard inn, and restaurant. The HR office supports approximately 200 associates across various departments and entities. The HR Coordinator role is fundamentally administrative, focusing on file organization, onboarding support, scheduling, running errands, and general day-to-day team assistance. While prior HR experience is beneficial, it is not mandatory; the company is willing to train candidates who possess strong organizational skills, discretion, and interpersonal abilities.
Requirements
- Associates degree or equivalent required.
- 1–2 years of administrative or office experience required.
- Must commit to strict confidentiality of all materials, information, and conversations.
- Excellent organizational and time-management skills
- Reliable and supportive team member
- Excellent communications and interpersonal skills
- Proficient in MS office and Adobe Pro.
- Computer skills and knowledge of relevant software.
Nice To Haves
- HR experience is a plus; training available for the right candidate.
- Bilingual in Spanish is a plus.
- Experience in ADP Workforce Now is a plus.
Responsibilities
- Welcome and assist associates, applicants, and visitors.
- Assist with new hire onboarding and orientation preparation.
- Maintain associate files and confidential records.
- Prepare employment-related forms, letters, and documents.
- Assist with interview scheduling and recruiting activities.
- Post job openings and monitor applicant flow.
- Support timekeeping administration and associate record updates.
- Order and distribute name badges, office supplies, handbooks, and onboarding materials.
- Schedule meetings, training sessions, and orientations.
- Scan, file, organize, and maintain HR records.
- Run business-related errands, including trips to the post office, office supply stores, banks, and other local vendors.
- Deliver and pick up documents between company locations.
- Assist with special projects, associate events, and department initiatives.
- Maintain office supplies and help keep the HR office organized.
- Provide administrative support to the HR team and company leadership.
- Reviews video feeds occasionally to support HR functions.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
