Human Resources Compliance Specialist

University of Miami•Miami, FL

2d•Onsite

About The Position

The HR compliance specialist assists the HR compliance Auditor in auditing, monitoring, and enhancing Human Resources processes related to employee records management to ensure compliance with organizational policies and applicable federal, state, and regulatory requirements. This position conducts independent reviews of electronic and hard-copy personnel records to verify that employee documentation, credentials, and other HR requirements are obtained, maintained, and monitored accurately and in a timely manner. The HR Compliance Specialist analyzes personnel records to identify compliance gaps, documentation deficiencies, and process improvement opportunities, and works collaboratively with other Human Resources representatives, managers, and other internal employees and managers to correct findings. Additionally, the incumbent ensures that employee records are updated and maintained in accordance with established standards, supports compliance-related audits, and promotes effective communication across HR functions to maintain accurate and compliant employee records.

Requirements

Associate degree in relevant field required
Minimum 3 years of relevant experience required
Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
Teamwork: Ability to work collaboratively with others and contribute to a team environment.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Responsibilities

Conducts independent audits and reviews of employee personnel records.
Verifies compliance of employee records with organizational policies and applicable federal, state, and regulatory requirements.
Identifies and reports documentation deficiencies, compliance risks, and areas requiring corrective action.
Collaborates with HR representatives and operational leaders to resolve compliance issues and ensure accurate record maintenance.
Monitors the timely collection, validation, and retention of required employee documentation and credentials.
Maintains confidentiality and integrity of sensitive employee information.
Supports internal and external audits, compliance initiatives, and process improvement efforts.
Provides timely and concise audit feedback to HR representatives and leaders.
Assists in developing and implementing procedures that strengthen HR recordkeeping and compliance practices.
Adheres to University and unit-level policies and procedures and safeguards University assets.