Human Resources Compliance Manager

NFI Industries•Camden, NJ

About The Position

The HR Compliance Manager will own, drive accountability for, and continuously improve a best-in-class HR compliance program that will ensure adherence to NFI standards and all applicable labor law regulations for both U.S. and Canadian operations. This includes but is not limited to: Owning the end-to-end lifecycle of HR policies, including tracking federal, state, and local regulatory changes to updating the employee portal and handbooks. Driving proactive risk assessments across all workforce classifications and hiring workflows to eliminate exposure before issues arise. Championing a culture of compliance by behaving as the primary subject matter expert and trusted advisor to execute leadership on labor law shifts as well as on cross-functional projects. Leveraging existing and new technology such as AI to drive efficiencies and continuous improvements in HR compliance. Owning all regulatory training from end-to-end including tracking and reporting. Strong technical knowledge is important; Taking ownership, driving self and organizational accountability, and a proactive and strategic mindset are all critical. The HR Compliance Manager will report to the Director, Corporate HR Operations. Additionally, they will co-lead the management and development of an HR Generalist with compliance and HR operations responsibilities.

Requirements

5-7 years of progressively responsible compliance, legal, and/or human resources experience.
Canadian labor law compliance experience preferred.
Bachelor’s Degree required with focus in Legal or Human Resources preferred but not required.
2 - 5 years’ experience working with affirmative action plans, and other compliance elements in a large organization.
Demonstrated competency in standard concepts, practices, and procedures of affirmative action and compliance
A track record of strategic and proactive partnership in HR Compliance, including driving measurable continuous improvement and positive results.
Experience in developing and executing compliance training strategies will be important in this role.
Understanding of the requirements associated with employment law across different states/countries (US and Canada) to ensure company compliance.
Knowledge at an advanced level of applicable state, federal and local labor laws and governmental compliance requirements.
Knowledge at an advanced level of FMLA, Disability Leave, and Employment Law (including National Labor Relations Act, Dept. Labor, Fair Labor Standards Act, ERISA, and HIPAA) are helpful.
Demonstrated problem solving skills and ability to conduct investigations, review findings and make sound decisions.
Ability to build and manage strong working relationships and carry high credibility with cross-functional teams and people leaders, as well as influence at all organizational levels.
Experience thriving in a fast-paced, dynamic, flexible, team-oriented environment, with the ability to navigate complex legal issues while maintaining extreme attention to detail.
Excellence in managing multiple projects and priorities in a hands-on manner while being resourceful and innovative at tackling challenges timely.
Ability to multitask, probe, analyze, and problem-solve issues with minimal guidance.
Highly flexible and adaptable to changing structures and priorities.
Analysis and data manipulation of large and complex data requirements.
Superior written, verbal and interpersonal communication skills.
Capable of communicating effectively with others in both verbal and written format.
Effective communicator with interpersonal tact demonstrating an ability to obtain, distill, and disseminate pertinent information and build trust and confidence among stakeholders.
Proficient skills in Microsoft Office Suite, specifically in: Excel, Word, Outlook, Power Point with focus on advanced Excel skills, including VLOOKUP and pivot tables.
Capability to travel up to 20%. Could be more as business needs dictate.

Nice To Haves

Canadian labor law compliance experience
focus in Legal or Human Resources preferred
Professional in Human Resources (PHR), Senior Professional in Human Resource (SPHR), or a Certified Compliance Professional can be helpful.
Knowledge at an advanced level of FMLA, Disability Leave, and Employment Law (including National Labor Relations Act, Dept. Labor, Fair Labor Standards Act, ERISA, and HIPAA) are helpful.

Responsibilities

Own the full lifecycle of labor law compliance, from proactively auditing current policies and opportunities to rolling out annual policy updates across all operational sites and training. Drive accountability and take charge of internal opportunities and resolutions, directly implementing corrective action plans collaboratively and without waiting for escalation.
Ownership of the E-Verify and I-9 compliance process and program for the organization. This includes serving as a hands-on, strategic partner on cross-functional projects and/or technology implementations involving I-9 and E-Verify. It also includes attending all required meetings and using subject matter expertise to help guide the project towards to suitable solutions.
Lead the NFI Policy Committee in the review of existing policies and collaborate to propose updates or new policies as needed in a timely manner.
Responsible for 100% compliance with all state, federal and local labor laws. Proactively identifies emerging risks, gaps in risk management, and inefficient or outdated company policies, and proposes action plans to applicable stakeholders to lead the execution on.
Partners with Legal, Talent, HR Operations, and Internal Communications to create communication plans and materials to deliver effective annual training and education to all managers and team members regarding all employment law subject matter areas applicable to NFI operations.
Collaborates with the HR Technology team to prepare data needed to submit to third party vendors for the AAPs. Monitor and analyze data to identify gaps or trends to help drive data-based analysis and strategic decision making.
Owns the development of strategic and operational programs, policies, training and practices, to ensure compliance with government agencies, such as Federal & State Affirmative Action (AA), Equal Employment Opportunity (EEO) and Office of Federal Contract Compliance Programs (OFCCP). Responsible for overseeing and ensuring compliance programs such as but not limited to Affirmative Action Plan, I-9 compliance, and E-verify are maintained in accordance with government laws and regulations and NFI’s internal company policies and procedures.
Owns and manages NFI employee hotline. Proactively manages complaints in the Navex system, regularly shares data and trends with HR Operations leaders, and manages vendor relationships and contracts with a focus on the cost and value of services.
Proactively collaborates with the HR Operations team and Legal to identify ethics and compliance risks and conduct compliance audits and outlines corrective actions for recommendation. Identifies and prioritizes risks and outcomes.
Work with legal and operational leaders to establish compliance standards, anticipates emerging compliance trends, and works to improve and tighten internal compliance controls.
Partners with HR Operations and site leadership to ensure labor law postings are up-to-date at all facilities through partnership with external vendors.
Performs other duties and responsibilities as assigned by the Director, Corporate HR Operations.