Human Resources Clerk

Griswold Industries dba Cla-Val•Costa Mesa, CA

2d•$19 - $32•Onsite

About The Position

Under general supervision, perform and coordinate clerical functions of the Human Resources Department; and perform other related duties as assigned. Bilingual English/Spanish required.

Requirements

Equivalent to high school graduation with at least 1-2 years of clerical experience, preferably within a manufacturing environment.
Working knowledge of office administration and recordkeeping practices, procedures and privacy regulations.
Ability to organize and file records alphabetically, numerically, and chronologically.
Ability to maintain detailed and accurate records.
Ability to work cooperatively with others and communicate effectively with co-workers, applicants and employees.
Ability to maintain privacy and confidentiality of personnel and payroll data.
Ability to type at a speed of 45 words per minute.
Ability to operate personal computer and standard office equipment.
Proficient in MS Word, Excel, and Outlook software applications.
Ability to speak, read, and write accurately and fluently in English and Spanish.
Ability to follow oral and written instructions.
Bilingual in English/Spanish.

Responsibilities

Answers phones and helps internal and external customers who come into the HR office.
Review and update callout records daily and relay absence calls to appropriate supervisor.
Photocopies, posts and removes Internal Job Opening postings, and Employee Bulletins.
Prepare new hire paperwork to include all documents that require actual signatures.
Process all new hires on first day to include confirming new employees have completed their Onboarding documents in Dayforce, creating identity badges, issuing parking permits, and documentation check.
Process all new temporary employees and enter them into Dayforce. Create identity badges and parking permits as appropriate.
Files all I9’s and Documents in Binders and maintains the binders on a weekly basis.
Assist employees with kiosk-based training completion and Dayforce-related requests.
Upload disciplinary action incidents into HCM platform.
Administers the Work Apparel program.
Verifies invoices and sends to Accounts Payable department.
Monitor inventory of departmental office supply cabinet and order supplies, as supplies run low.
Pick up, sort and distribute incoming departmental mail, and deliver outgoing departmental mail to the mailroom.
Manage 1-year Anniversary Program in conjunction with HR Supervisor.
Regular punctuality, attendance, and absence reporting in conformance with company policies is essential to the successful performance of this position.
Fully comply with company rules, policies, procedures, and safety guidelines to ensure safe and effective operations.
Coordinate all interviews, notifications, and hiring administrative functions.
Review and submit timecards to each perspective staffing agency.
Record hours on Temp log; save timecards to HR Share drive.