Human Resources Clerical Assistant (Seasonal)

City of Highland Park • Highland Park, IL

1d • Onsite

About The Position

Provides temporary administrative and clerical support to the Human Resources Division through project-based assignments and daily office operations. Assists with records management initiatives, including the scanning, digitization, organization, classification, and electronic filing of personnel and departmental records. Supports the Division by maintaining accurate records, preparing documents, and performing general administrative duties that contribute to the efficient operation of Human Resources programs and services while providing exposure to municipal government operations and human resources functions.

Requirements

• High school diploma or equivalent preferred.
• Coursework in business, office administration, information management, records management, human resources, or a related field is desirable.
• One year of clerical, administrative, office support, records management, customer service, or related professional experience preferred.
• Experience working with document scanning, electronic records management systems, data entry, or digital filing systems is desirable.
• Knowledge of general office practices, procedures, and equipment.
• Knowledge of records management and document organization principles.
• Ability to maintain strict confidentiality when handling sensitive personnel and organizational records.
• Ability to organize and manage large volumes of physical and electronic documents.
• Ability to accurately classify, index, and maintain records.
• Ability to follow written and verbal instructions with attention to detail.
• Ability to establish and maintain effective working relationships with employees, supervisors, and the public.
• Ability to prioritize assignments and complete work within established deadlines.
• Proficiency in Microsoft Office applications including Word, Excel, Outlook, and Teams.
• Ability to learn and utilize document management and records retention systems.

Responsibilities

• Scan, digitize, organize, classify, and index personnel and departmental records in accordance with established records management procedures.
• Review scanned documents for accuracy, completeness, legibility, and proper file naming conventions and prepare records for electronic storage within the City's document management system
• Prepare paper records for scanning by removing staples, paper clips, bindings, and other materials.
• Organize and arrange documents to facilitate efficient digitization, retention, retrieval, and archival processes.
• Enter, update, verify, and maintain information within database, spreadsheets, and tracking logs.
• Assist with records retention activities and maintain accurate documentation of project progress.
• Perform general administrative support duties including filing, copying, printing, document preparation, mail distribution, and office organization.
• Answer and direct visitors as needed.
• Assist Human Resources staff with special projects, records management initiatives, departmental events, and other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED