Human Resources Assistant

GRAYSTONE OPHTHALMOLOGY ASSOCIATES PA•Hickory, NC

7d•Onsite

About The Position

The Human Resources Assistant provides essential administrative and operational support to the Human Resources Department. This role assists with onboarding coordination, background screening follow-up, HRIS support, employee inquiries, personnel file management, compliance tracking, payroll support, employee recognition, and HR event coordination.

Requirements

Strong organizational and administrative skills.
Ability to maintain confidentiality of employee, leadership, compensation, medical, investigative and organizational information.
Ability to handle sensitive information with professionalism.
Strong attention to detail and accuracy.
Excellent verbal and written communication skills.
Ability to manage multiple tasks and follow through on deadlines.
Customer-service focused attitude with a helpful and professional approach.
Basic knowledge of HR processes preferred.
Experience with HRIS systems, Paycom, or similar platforms preferred.
Proficiency with Microsoft Office and general office technology.
Ability to read and understand instructions, correspondence, policies, procedures, and employee communications.
Ability to prepare basic professional correspondence and communicate effectively with employees, managers, applicants, and external partners.
Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
Ability to assist with basic tracking, data entry, and reporting.
Ability to apply common sense understanding to carry out written and oral instructions.
Ability to identify routine issues, organize information, follow established procedures, and escalate complex or sensitive matters to the appropriate HR team member.

Nice To Haves

Associate’s required in Human Resources, Business Administration, or a related field (or equivalent experience).
One to two years of administrative, office, customer service, or HR support experience preferred.

Responsibilities

Provide administrative and operational support to the Human Resources Department, including organizing, tracking, and maintaining HR forms, documents, records, and department resources.
Support HR communications, reminders, employee notices, meeting scheduling, training coordination, and other department administrative needs.
Assist with employee milestone recognition, including cards, announcements, coordination, and related tracking.
Assist with reviewing and entering employee payroll authorization forms, including employee accounts receivable payroll deductions and other approved payroll-related forms.
Support routine timecard review by checking for missing punches, missed approvals, and basic timekeeping discrepancies, and follow up as directed.
Assist with preparing payroll-related reports, tracking sheets, and follow-up items as requested to support accurate payroll processing.
Assist with new hire onboarding coordination, including tracking required documents, forms, acknowledgments, background screenings, and onboarding tasks.
Follow up on incomplete onboarding or background screening items and notify the appropriate HR team member of concerns, delays, or missing information.
Help ensure new hire records are accurate, complete, and properly maintained in the HRIS system.
Assist with routine employee inquiries through HRIS.
Assist employees with locating forms, policies, documents, and basic HR resources.
Support HRIS data entry, employee record updates, document uploads, and routine system maintenance while maintaining confidentiality.
Maintain accurate and organized personnel files and HR documentation in accordance with department procedures.
Assist with scanning, uploading, filing, and organizing employee documents.
Support compliance tracking related to required training, policy acknowledgments, certifications, licenses, deadlines, and other employment-related documentation.
Assist with planning, preparation, coordination, and administrative support for HR-related initiatives and events, including wellness programs, hiring events, job fairs, employee engagement activities, workplace culture initiatives, recruitment outreach, and other department-sponsored events.
Support event logistics, including preparing materials, coordinating supplies, organizing schedules, tracking participation, and assisting with follow-up communication.
Support employee recognition and engagement efforts, including milestone recognition, appreciation events, wellness activities, and related coordination.