Human Resource Associate & Payroll Admin (Full-Time Non-Exempt)

YMCA of Central Massachusetts • Worcester, MA

9d • Onsite

About The Position

The Human Resources Associate and Payroll Administrator position presents a unique opportunity for an individual with exceptional attention to detail, a strong process orientation, excellent customer service skills, and a dedication to serving the unique mission of the YMCA of Central Massachusetts. The successful candidate will work closely with the Executive Director - People Practices and the Finance Department, supporting over 800 employees who work and live in the communities that we serve. Reporting to the Executive Director - People Practices and working closely with hiring directors and supervisors, the Human Resources Associate/Payroll Administrator will play a crucial role in identifying staffing needs and creating plans for hiring talent. As part of a collaborative team, the Human Resources Associate & Payroll Admin. will post and communicate job opportunities on job boards and social media. Will perform necessary payroll and finance-related functions to ensure high-quality internal operations for the association. Working under tight deadlines, confidentiality and discretion will be always maintained, fostering a sense of trust and camaraderie within the team.

Requirements

• High school diploma or GED.
• A minimum of 5 years of work experience in Human Resources, including Talent Acquisition/Recruitment and Payroll Processing.
• Proficient in Microsoft Suite, Adobe Creative Suite, PowerPoint, and Outlook.
• Experienced in utilizing job boards and posting job opportunities on social media platforms (e.g., Indeed, LinkedIn, etc.).
• Must be highly skilled in generating reports, organization, scheduling and/or coordinating events, and interpersonal (written and verbal) communication.
• Must be detail oriented and exhibit a high degree of accuracy.
• Must be flexible, have excellent time management work habits, be able to prioritize multiple tasks, and be able to meet tight deadlines.
• Must have the ability to travel within the local area.
• Have a strong work ethic and be able to work independently or in a team environment.
• Possess a strong work ethic and be able to work effectively both independently and in a team environment.
• Must possess the ability to exercise high levels of discretion and confidentiality and the ability to develop positive working relationships with employees at different levels of the organization.
• Must be able to build and maintain community, business, and college relationships.
• Experienced with decision-making, problem-solving, and analytical skills.
• Experienced with being detail-oriented.
• Must possess a degree of professionalism and excellent customer service aptitude.
• Work on a schedule that reflects the needs of the department.
• Experience working with a diverse population.

Nice To Haves

• A Human Resources certificate or undergraduate degree in Human Resources or Business is preferred.
• Direct experience working with Paylocity HRIS preferred.
• Work requires the ability to produce written communications, including correspondence, employment postings, processes, and policies.
• Develops training series using a variety of formats.

Responsibilities

• Works with the Executive Director - People Practices, hiring directors and supervisors to understand staffing needs and develop plans for hiring talent.
• Partner with the Exec. Director - People Practices and directors to develop and implement strategies related to employee recruitment, retention, and organizational culture.
• Post and communicate job opportunities on job boards and social media.
• Source, screen, and partner with hiring directors/supervisors to select final candidates.
• Oversee the recruitment process; assist hiring directors/supervisors with job requisitions
• Overseeing the preparation, implementation, and training of the Applicant Tracking System (ATS) via Paylocity, including, but not limited to, providing job descriptions, posting content, and other required data.
• Provides reporting on the current recruitment status by position to the Exec. Director - People Practices, other executive leadership, and hiring directors regularly.
• Oversees the new hire onboarding process, monitors the completion of documentation, and communicates with directors/supervisors and staff to ensure timely completion of paperwork.
• Operates with a sense of urgency and provides guidance on recruiting and payroll processing.
• Works with the Exec. Director - People Practices, directors, and team members to ensure that staff members are onboarded and offboarded in a timely and efficient manner.
• Advises team members on questions regarding HR onboarding, recruitment, and payroll policies, processes, and practices.
• Travels locally within the Central Massachusetts area occasionally to meet with hiring directors and external recruiting contacts, attend career fairs, and other events.
• Advises the Exec. Director - People Practices and necessary management on issues related to employee relations, including providing constructive feedback.
• Supports a positive working environment.
• Coaches and supports employees.
• Handled HR administrative responsibilities, including responding to employee inquiries, maintaining employee files, and ensuring compliance.
• Performs necessary payroll and finance-related functions to ensure high-quality internal operations for the association.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Review time and attendance data, as well as various payroll edit reports, for completeness and accuracy; communicate with branch staff about any missing items.
• Process payroll; perform account reconciliations and general ledger support for payroll transactions.
• Assist directors and branch staff with payroll issues; facilitate employee understanding of payroll procedures.
• Support any other special projects as needed.

Benefits

• Generous Paid Time Off package
• Medical, Dental, and Vision insurance available to full-time employees
• Short-Term & Long-Term Disability, Life and Pet insurance also available for full-time employees
• Access to YMCA facilities (gym, pool ect.) for all full-time YMCA employees and their immediate family members (similar to a Family Membership)
• 50% discount on YMCA programming (camp, swim lessons ect.) for full-time YMCA employees and their immediate family members (spouses and dependents)
• Employee Assistance Program
• Career development and professional growth opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED