Human Resources Assistant

City of Philadelphia • Philadelphia, PA

2d • $50,000 - $60,000 • Onsite

About The Position

OIT is looking for a detail-oriented Human Resources Assistant (HR Assistant) to join OIT’s Human Resources team and support our growing department. You will be responsible for maintaining HR records, assisting with employee relations, and ensuring compliance with employment regulations. This role offers excellent exposure to all aspects of human resources and is perfect for someone looking to build a career in HR while making a meaningful impact on employee experience.
You will work closely with OIT HR leadership and business leaders to ensure smooth HR operations, from employee relations to maintaining accurate recordkeeping, supporting various HR initiatives along with having effective communication skills. The HR Assistant will perform directly or assist with duties in the following areas: HRIS, transactions, employee relations, benefits, employment processes, safety, and general support. The HR Assistant will be critical in the day-to-day operations, which includes supporting 570+ employees with various inquiries for the life cycle of the employee. This position provides comprehensive learning opportunities and direct involvement in HR activities that drive organizational success.

Requirements

• Knowledge of HR practices and disciplines
• Proficiency with Microsoft Office, including Word, Excel, and Access.
• Skills in database management, query, and reporting
• Strong oral and written communication skills
• Highly detail-oriented and organized
• Strong organizational skills with ability to manage multiple priorities simultaneously
• Customer service orientation with ability to interact professionally with employees at all levels
• Ability to exercise sound and independent judgment
• High school diploma required
• 1-2 years of experience in human resources, administrative, or customer service experience preferred
• 1-2 years of HRIS experience (e.g., Oracle, OnePhilly, or other similar Human Resources Information System) preferred.
• Any equivalent combination of education and experience deemed acceptable by OIT’s Human Resources Director and OIT Chief of Staff will also be considered.

Nice To Haves

• bachelor's degree program at an accredited college or university in Human Resources Management, Business Administration or any closely related field preferred

Responsibilities

• Maintain accurate employee records in HRIS systems, ensuring data integrity and confidentiality at all time
• Coordinate training sessions and maintain training records for compliance
• Prepare HR reports and analytics including headcount, turnover and compliance metrics for leadership
• Assist with benefits administration including enrollment, changes and employee inquiries
• Coordinate performance review processes and maintain performance management documentation
• Support compliance activities including I-9 verification, background checks and audit preparation
• Provide clerical and administrative support to Human Resources executives
• Compile and update employee records
• Support Safety Officer with safety activities
• Process documentation and prepare reports relating to personnel activities (staffing, training, grievances, performance evaluations etc.)
• Coordinate HR projects
• Support with employee requests regarding human resources issues, rules, and regulations
• Aid in payroll preparation
• Work either as part of a team or independently
• Prioritize and achieve deadline goals with/without supervision

Benefits

• Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.
• Enjoy a Free Commute on SEPTA - Starting September 1, 2023, eligible City employees will no longer have to worry about paying for SEPTA public transportation. Whether you're a full-time, part-time, or provisional employee, you can seize the opportunity to sign up for the SEPTA Key Advantage Program and receive free Key cards for free rides on SEPTA buses, trains, trolleys, and regional rails.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED