Human Resources Assistant - HR Data & Systems

Bmwc Constructors • Indianapolis, IN

9d

About The Position

BMWC, a successful, stable, and growing industrial construction company, is seeking an experienced Human Resources Assistant to join their team. This position plays a key role in ensuring accurate employee records, timely performance review cycles, and dependable HR reporting, while supporting the overall administrative needs of the department and collaborating with other internal departments. The Human Resources Assistant – HR Data & Systems is responsible for maintaining the integrity of HR and other corporate databases, supporting performance review tracking, and providing high-quality administrative support to the HR team. This role is ideal for a highly organized, detail-oriented professional who enjoys working in HR and IT systems. This person must be technologically savvy and be equipped to manage large volumes of employee data and ensure critical processes run smoothly and on schedule.

Requirements

• 5+ years of experience in HR administration, data management, or administrative support
• Strong attention to detail and commitment to data accuracy
• Experience working in HR systems or databases (HRIS, ATS, or similar)
• Proficiency in Microsoft Excel for data tracking and basic reporting
• Strong organizational, time management, and follow-through skills
• Maintain strict confidentiality and exercise discretion with sensitive employee information
• Experience in maintaining company databases
• Experience in construction, engineering, manufacturing, or field-based organizations
• Ability to quickly learn new HR & IT systems and processes

Responsibilities

• Maintain accurate and up-to-date employee records within HR databases and systems (e.g., Paylocity, Active Directory, COINS and other equivalent platforms)
• Enter, audit, and reconcile employee data and information as needed
• Conduct regular data quality checks to ensure compliance, accuracy, and consistency across systems
• Support system updates, testing, and basic troubleshooting related to HR data
• Partner with HR and overall company leadership to ensure system data reflects current organizational structure and roles
• Coordinate and track performance review cycles, deadlines, and completion status
• Generate reports on completion rates, overdue reviews, and historical performance data
• Support managers and employees with performance review process questions and documentation
• Assist with review planning, timeline setup, and follow-up communications
• Prepare standard HR reports related to headcount, performance reviews, turnover, employee changes, and compliance
• Maintain organized digital and physical employee files in accordance with retention guidelines
• Update spreadsheets, trackers, and dashboards to support HR operations and leadership reporting
• Assist with audit preparation related to employee records and performance documentation
• Provide general administrative support to the HR team, including scheduling, document preparation, and coordination
• Assist with any documentation that may be needed
• Assist recruitment team with pre-employment assessments as needed
• Assist with onboarding and offboarding documentation and checklist completion

Benefits

• Competitive Pay with Bonus
• PTO and Paid Holidays
• Paid Volunteer Time Off
• 401K/Profit Sharing with company match
• Medical, Dental, and Vision Insurance
• Life, AD&D and Disability benefits
• Pet Insurance
• Tuition Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed