Human Resources Assistant

Aston Carter•Fresno, CA

6d•$22 - $22•Onsite

About The Position

The Human Resources Assistant supports a wide range of HR and administrative activities, including onboarding, employee record management, payroll timekeeping, and general HR support. This role plays a key part in ensuring accurate documentation, maintaining confidentiality, and providing professional service to employees and internal stakeholders in a fast-paced office environment.

Requirements

Experience with data entry and maintaining accurate records.
Knowledge of onboarding processes and new hire documentation.
Ability to support payroll-related timekeeping activities.
Proficiency with Microsoft Office applications, including Excel, for organizing and tracking data.
Strong administrative and clerical skills, including filing and document organization.
Understanding of basic human resources functions such as HR administration, employee relations, and recruitment support.
Ability to handle confidential information with a high degree of integrity and ethics.
Clear and effective oral and written communication skills.
High level of organization with the ability to manage and prioritize multiple tasks.
Ability to work under pressure while remaining calm and professional.
Capability to work independently with minimal supervision.
Bilingual proficiency in Spanish.

Nice To Haves

Familiarity with HRIS or HR systems for managing employee information (preferred but not required).
Experience in human resource management or HR support roles.
Experience in talent management and employee benefits administration.
Exposure to compliance-related activities and audit support within an HR environment.
Administrative support experience in an office setting.
Recruitment and candidate coordination experience.
Strong attention to detail when handling employee records and documentation.
Ability to adapt to evolving HR projects and systems.
Comfort working with both physical and digital filing systems.

Responsibilities

Assist with the full onboarding process, including preparing new hire documentation, coordinating orientations, and shadowing I-9 and E-Verify processes to ensure compliance.
Maintain and update employee records within HR systems and HRIS (if applicable), ensuring strict confidentiality, accuracy, and data integrity.
Support payroll processing by accurately tracking and managing employee timekeeping information.
Alphabetize and file documents in the physical file cabinet system to maintain an organized and accessible records archive.
Scan and organize employee documents on the computer according to subject matter and established filing protocols.
Shred scanned documents after completing necessary verifications to support secure document disposal and confidentiality requirements.
Assist with audits as needed, including reviewing bills, employee information, and documentation to support compliance and accuracy.
Record performance notes, incidents, and attendance details into employee overviews and tracking systems.
Compile screening and tracking documents, organize them in Excel, and maintain accurate logs and reports.
Perform a variety of evolving Microsoft Office and HRIS duties and projects as assigned, adapting to changing HR needs.
Provide general HR support in areas such as employee relations, recruitment coordination, benefits-related documentation, and compliance tasks.
Offer administrative and clerical support, including filing, data entry, and document management, to ensure smooth HR operations.