Human Resources Assistant

Lexicon Services • Town and Country, MO

10d • Hybrid

About The Position

The HR Assistant serves as the front-line coordinator for Lexicon's pre-hire onboarding and new-employee lifecycle, ensuring every incoming employee at Lexicon and Cordell & Cordell experiences an accurate, compliant, and well-organized start. This role owns the administrative mechanics of onboarding — offer documentation, I-9 and E-Verify compliance, and scheduling of various key virtual training and orientation milestones — while also providing dependable general administrative support to the broader HR team.

Requirements

• Some education in Human Resources, Business Administration, or a related field, or equivalent professional experience.
• 1–3 years of experience in HR administration, onboarding coordination, or a related administrative role; law firm or professional services environment a plus.
• Working knowledge of Form I-9 and E-Verify requirements; prior hands-on experience strongly preferred.
• Experience with an HRIS platform (Paycom experience a plus) and general proficiency with Microsoft Office/365 (Outlook, Word, Excel, Teams).
• Comfortable coordinating and supporting virtual meetings/training sessions across video conferencing platforms (Microsoft Teams).
• Exceptional organization and follow-through — able to manage multiple onboarding files and deadlines simultaneously without dropped details.
• High attention to accuracy, particularly with compliance-sensitive documentation (I-9, E-Verify, offer paperwork).
• Clear, professional written and verbal communication with candidates, new hires, and internal stakeholders.
• Discretion and sound judgment in handling confidential employee information.
• A service-oriented, adaptable approach to shifting priorities and recurring administrative demands.

Nice To Haves

• law firm or professional services environment a plus
• prior hands-on experience strongly preferred
• Paycom experience a plus

Responsibilities

• Serves as the primary point of contact for new hires between offer acceptance and first day, answering questions and setting expectations.
• Tracks each candidate's progress through the onboarding checklist and proactively flag delays or missing items to the appropriate internal stakeholders and HR team.
• Maintains accurate onboarding trackers/dashboards and ensure new-hire records are complete and audit-ready.
• Prepares, issues, and tracks offer letters and related employment documentation for signature.
• Coordinates background checks, reference verification, and any pre-employment screening required before start date. Discusses any adverse results with the appropriate Recruiter and HR Leadership.
• Ensures new-hire paperwork (tax forms, direct deposit, benefits elections, policy acknowledgments) is collected, accurate, and filed appropriately in Paycom.
• Completes Section 2 of Form I-9 within required timeframes and maintain compliant I-9 records for all new hires.
• Submits and monitors E-Verify cases, resolving tentative nonconfirmations (TNCs) and mismatches in coordination with HR leadership.
• Maintains organized, audit-ready I-9/E-Verify files in accordance with federal recordkeeping requirements.
• Schedules and supports the logistics for virtual first-day training sessions, including calendar invites, platform links, and facilitator/attendee confirmations.
• Coordinates and help facilitates virtual New Employee Orientation, ensuring materials, access, and technology are ready in advance.
• Partners with cross-departmental Onboarding Team to ensure new hires have the right equipment, access, and credentials ahead of day one.
• Partners with the HRBP to collect onboarding feedback and flag recurring issues to support continuous improvement of the onboarding experience.
• Supports the HR team with recurring administrative tasks, including data entry, filing, correspondence, and report preparation.
• Assists with special projects as assigned, such as process documentation, HR gift ordering, or event coordination.
• Maintains confidentiality of employee records and sensitive HR information at all times.
• Identifies opportunities to streamline onboarding and administrative workflows and suggest process improvements.

Benefits

• Industry-Leading Health Coverage: Access to top-tier health, dental, and vision insurance plans, ensuring you and your family stay healthy and protected.
• Financial Security: Enjoy peace of mind with life insurance, as well as both short-term and long-term disability coverage.
• An Investment in Your Future: Our competitive 401(k) plan with company match, helps you plan ahead, with opportunities to build and grow your retirement savings.
• Flexible Spending Options: Take advantage of flexible spending accounts (FSA/HSA) to cover out-of-pocket medical, dental, and childcare expenses with pre-tax dollars.
• wellness programs
• additional perks

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed