Human Resources Assistant

Gracelight Community Health•Los Angeles, CA

19d•$23 - $34•Onsite

About The Position

The Human Resources Assistant is responsible for providing customer service to all walk-ins and triage daily customer service issues in person and / or on-line. Duties include but are not limited to onboarding new employees, data entry, report generation, verifying invoices and time records and filing, sorting / opening, and distributing the mail, scheduling meetings, providing administrative support to HR Team members and ordering supplies. This individual must be able to function effectively in a fast-paced environment.

Requirements

Minimum of High School graduate or GED equivalent.
Two years of Human Resources related experience and BA or BS Degree preferred.
Ability to read and interpret documents, such as policies and procedures, benefits information, benefit surveys, board minutes, routine mail, simple contracts, and instruction manuals.
Ability to compose routine reports and correspondence.
Ability to speak effectively with employees, visitors and management.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and the ability to apply concepts of basic algebra and geometry.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Ability to apply common sense to daily situations that arise.
Ability to make decision and execute timely in order to produce a positive outcome.
Ability to organize and prioritize work with minimum supervision.
Proficiency with computer applications such as Microsoft Office, HR/Payroll technology and online collaboration tools.
Ability to work as an effectively in a team setting.

Nice To Haves

Experience with Paycom.

Responsibilities

Supports and implements the organization’s vision, mission and values.
Determines priorities and method of completing daily workload to ensure that all responsibilities are carried out in a timely manner.
Performs all job functions in a professional and courteous manner.
This includes answering phone calls, fax and email inquiries timely, and providing excellent customer service to internal and external customers.
Reviews resumes/applications and pre-screens applicants to effectively fill open positions.
Updates recruitment applicant log as needed.
Assists with data entry of all employee related transactions.
Assists with all employment verification requests and other employment reporting for the Employment Development Department, Q/A – credentialing / privileging, HRSA / grants, etc.
Generates various HR related reports as requested and ongoing.
Assists with recruitment activities: tracking / logging applicant data, scheduling interview appointments for hiring managers.
Sorts, distributes, copies and files as needed for management of employee records and mail or correspondence.
Verifies and reconciles invoice payments, temporary personnel timesheets, and special accounts for the department credit card and other billing statements as requested.
Provides customer service to all walk-ins and triages daily customer service issues thru walk-ins and online application inquiries timely and courteously.
Assists internal HR staff as necessary.
Uses discretion and judgment in handling highly sensitive legal and management issues.
Interacts with staff and outside vendors and consultants courteously and professionally.
Complies with organizational policies and procedures
Performs all other duties as assigned.