Part -Time - Human Resources Assistant

GeoControl Systems • Houston, TX

9d • Onsite

About The Position

GeoControl Systems, Inc. is seeking a highly organized, detail-oriented, and motivated Human Resources Assistant to support the daily administrative and operational functions of its Human Resources department. The role provides assistance across recruitment, onboarding, employee records management, benefits administration, compliance, and general HR operations. The assistant works closely with the HR team to support efficient processes, accurate recordkeeping, and a positive employee experience.

This is a part-time, on-site position in Houston, Texas, with a Monday–Friday schedule. Applicants must currently reside in a qualified HUBZone or be willing to relocate to one. Selected candidates must provide acceptable documentation verifying HUBZone residency during onboarding.

The position offers hands-on experience across multiple areas of Human Resources while supporting an organization serving NASA, the Department of Defense, and other federal agencies. The work takes place in a professional office environment and involves regular interaction with employees, hiring managers, candidates, and HR leadership, as well as handling sensitive and confidential information.

Requirements

• High school diploma or GED required.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and Teams.
• Ability to manage multiple assignments, prioritize tasks, and meet deadlines.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong interpersonal skills and a professional, customer-service-oriented approach.
• Ability to work independently and collaboratively in a team environment.
• Willingness to learn HR policies, procedures, and applicable employment regulations.
• Ability to maintain accurate records and perform administrative tasks efficiently.
• Must currently reside in a qualified HUBZone or be willing to relocate to one; acceptable residency documentation is required during onboarding.

Nice To Haves

• Associate degree in Human Resources, Business Administration, or a related field.
• 1–2 years of administrative, office support, customer service, or human resources experience.
• Experience supporting an HR department, recruitment team, or onboarding activities.
• Familiarity with Human Resources Information Systems (HRIS) or Applicant Tracking Systems (ATS).
• Experience with employee onboarding, recruiting coordination, or personnel records management.
• Basic understanding of federal and state employment regulations.
• Previous experience in a government contracting environment.
• Familiarity with SBA HUBZone program requirements.
• Experience with Deltek Costpoint or similar HR management systems.
• Interest in pursuing a career in Human Resources or Talent Acquisition.
• Entry-level candidates with strong administrative skills and a demonstrated interest in Human Resources are encouraged to apply.

Responsibilities

• Provide daily administrative support to the Human Resources department.
• Maintain accurate and confidential employee personnel files, records, and HR databases.
• Prepare employment verification letters, HR correspondence, reports, and other documentation.
• Respond to routine employee inquiries about HR policies, procedures, benefits, and general employment matters.
• Track employee information, personnel changes, and required documentation.
• Support employee communications, company announcements, and HR initiatives.
• Perform data entry, document management, filing, and other assigned administrative duties.
• Schedule candidate interviews and coordinate communications with hiring managers.
• Support job postings, applicant tracking, candidate correspondence, and maintenance of candidate records.
• Coordinate pre-employment activities, including background checks, drug screenings, and employment eligibility documentation.
• Prepare offer letters and new-hire documentation.
• Maintain applicant tracking system records and recruitment-related reports.
• Support career fairs, recruitment events, and other talent acquisition initiatives.
• Coordinate new-hire onboarding activities and orientation schedules.
• Prepare and distribute onboarding paperwork and ensure required documentation is completed.
• Assist with Form I-9 processing and employment eligibility verification.
• Coordinate with internal departments to facilitate onboarding and maintain onboarding checklists and outstanding requirements.
• Assist with employee separation documentation, exit procedures, and offboarding activities.
• Provide administrative assistance with benefits enrollment and related documentation; direct benefits questions to appropriate HR representatives or providers.
• Track benefit enrollment deadlines and employee status changes.
• Support employee engagement activities, recognition programs, and company-sponsored events.
• Maintain confidentiality when handling employee information and sensitive HR matters.
• Maintain employee HUBZone residency documentation and compliance records; support verification and tracking of employee HUBZone eligibility.
• Monitor HUBZone employee records and address changes, and maintain records for reporting, certification, and audit readiness.
• Coordinate with the HR team to ensure HUBZone documentation is accurate and current.
• Support compliance with applicable federal, state, and local employment regulations and company policies.
• Coordinate random drug screens.

Benefits

• Educational reimbursement
• Retirement benefits (401K and Roth)
• Paid time off
• Paid holidays

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED