Human Resources Assistant

Butler's Pantry•St. Louis, MO

2d•Hybrid

About The Position

The Human Resources Assistant provides support to the Director of Human Resources by completing a variety of administrative services to ensure efficient operations of the Human Resources Department. The Human Resources Assistant must be a positive ambassador for Butler’s Pantry. This position assists in administrative support for the full employee life cycle including recruitment, onboarding, new hire processing, maintenance of personnel records, completing necessary compliance audits, offboarding, and other tasks as assigned.

Requirements

At least 1 year of administrative, clerical or HR support experience.
Ability to interact with people with ease, using highly developed interpersonal skills
Ability to work with confidential and sensitive information
Professional appearance and conduct
Capacity to execute several projects and activities at the same time
Computer proficiency, including Microsoft Teams, Outlook, Word and Excel
Ability to maintain positive working relationships with all departments
Mature, independent judgment and ability to handle fast pace, stress and change, in a professional manner
Excellent verbal and written communication skills
Competence to follow and enforce policies and procedures
High integrity and strong work ethic
Capacity to use good judgment and decision-making skills

Nice To Haves

Bachelor’s Degree in Human Resources Management or Business Administration preferred.

Responsibilities

Assist in the creation of job descriptions and post and maintain jobs ads through ATS and/or other appropriate platforms
Track incoming candidates, review resumes, and send to hiring manager for review
Conduct phone screenings and schedule interviews; conduct interviews for event staff
Create offer letters and initiate background screens
Attend job fairs and identify other recruitment opportunities
Enter new hire information into payroll system and benefits portal
Collect necessary company property for new hire to have available on their first day
Conduct new hire orientations for commissary and warehouse hires
Become a subject matter expert on the company’s HRIS
Respond to employment verifications, unemployment claims, garnishments, etc.
Perform general administrative duties such as: data entry, collect and sort HR mail, miscellaneous projects
Assist with employee and supervisor requests in a confidential manner
Create and maintain personnel files
Assist in the maintenance and upkeep of HR digital files within shared folders, Microsoft Teams, etc.
Complete various audits for compliance purposes (i9s, Hep A, ACA compliance, etc.)
Participate and help drive culture initiatives
Conduct interviews for Event Staff positions
Oversee uniform inventory and distribution
Upkeep employee records for ServSafe and TIPS; organize annual trainings
Enter new hires into Nowsta and assist in scheduling orientation
Track referrals and new hire bonuses
Train on Front Desk duties and fill in in the absence of the Office Administrator
Assist in the management of the FOB system, including creation and deactivation of FOBS when necessary
Assist with special projects as assigned
Display a professional appearance and demeanor at all times
Act as an ambassador of the Company by sharing the Company’s core values, vision and direction with others.

Benefits

Competitive Compensation
Health & Dental Coverage
Voluntary Vision, Short-Term Disability, Life Insurance Plans
Employer-Paid Long-Term Disability and Life Insurance Plans
Employer-Paid Employee Assistance Plan (EAP)
Immediate access to paid-time off (including new parental leave) that accrues based on tenure
Voluntary Flexible Spending Account & 401K with Employer Match
Flexible Hours (business driven)
Ability to work remotely, occasionally & when appropriate
Team Bonus Structure
Daily Team Lunch
A dedication to MIBE – Finding ways to Make It Better Everyday
An effort to create true Work/Life Integration for all Team members
Leadership expectations in every position
Regular Employee Appreciation events (Happy Hours, Coffee Trucks, Spirit Days, Donut Parties, Holiday luncheons…)
A focus on creating opportunities for all – team members, community partners & vendors included.