Human Resources Assistant

San Bernardino County • San Bernardino, CA

1d • Onsite

About The Position

The Job First 500 Applications will be accepted for consideration. We are seeking Human Resources Assistants to Join our Team! We seek highly motivated individuals driven to provide excellent customer service and eager to learn and grow their HR skills while having an impact in their community. Human Resources Assistants will be provided with learning opportunities to enhance their specialized knowledge in Human Resources (HR) and assigned a variety of moderate to complex clerical assignments to develop analytic skills related to the field. Individuals who are resourceful with a desire and initiative to learn will have the greatest benefit and opportunity to grow within this field. The ideal candidate will be professional, a team player and demonstrate support for the team by eagerly accepting new tasks and responsibilities; exhibit personal accountability and responsibility; have exceptional communication and interpersonal skills with a customer service orientation; possess outstanding analytical, writing, and organizational skills. Additional duties may include, but are not limited to, the following: collect, enter, process, sort, and tabulate information; provide general information to the public via phone or in-person; answer questions regarding specific departmental procedures and practices; process a variety of documents; maintain files; schedule appointments and meetings; prepare letters, reports, invoices, and other documents; and perform data entry. A current vacancy exists in the Administrative Services Unit, who provides fiscal, payroll, budgetary and building operations support to the department. The duties performed by this position will include but are not limited to, maintaining fiscal monitoring worksheets, validating reconciliations for multiple department budget units, processing employee travel claims and accounts payable transactions, preparing bank deposits and delivering deposits to the bank, as well as assisting department vendors with building operation maintenance requests. The list established from this recruitment may be used to fill similar vacancies in other areas of Human Resources as needed.

Requirements

• Six (6) months of full-time office clerical experience in support of human resources/personnel functions (e.g., recruiting, onboarding, payroll, benefits, and personnel transactions, etc.), and must include a variety of office clerical tasks including, public contact, computer usage, typing, filing, answering the telephone and data entry.
• One (1) year of full-time work experience performing clerical functions in an office environment. Duties must include a variety of office clerical tasks, including, public contact, computer usage, typing, filing, answering the telephone and data entry.
• An Associate Degree or equivalent completed college coursework (60 semester units) or higher in business or public administration, behavioral science, human resources management, organizational psychology, statistics, or a closely related field may substitute for up to 6 months of experience under Option 2 only.
• Certificate of Completion from the SBC Career PathBuilder Program. A copy of the certificate must be attached to the online application.

Nice To Haves

• Standard office procedures and practices and operation of common office equipment.
• Computer software, including word processing, database, spreadsheets.
• Record keeping, report preparation, and filing methods.
• Correct English usage, including spelling, grammar, and punctuation.
• Providing varied office administrative and clerical assistance with a great degree of independence.
• Providing outstanding customer service, answering inquiries, and explaining and upholding rules and regulations.
• Prioritizing work, coordinating multiple tasks, and following-up as required.
• Advance software skills, including Word, Excel, PowerPoint, and Outlook.
• Rapidly learn the specific procedures related to office functions and work assigned.
• Use initiative and sound judgment within established guidelines.
• Build and maintain positive working relationships with teammates and the public.
• Use appropriate discretion and confidentiality regarding various Human Resources Office matters.
• Prepare and update a variety of detailed reports and documents.

Responsibilities

• Collect, enter, process, sort, and tabulate information
• Provide general information to the public via phone or in-person
• Answer questions regarding specific departmental procedures and practices
• Process a variety of documents
• Maintain files
• Schedule appointments and meetings
• Prepare letters, reports, invoices, and other documents
• Perform data entry
• Maintain fiscal monitoring worksheets
• Validate reconciliations for multiple department budget units
• Process employee travel claims and accounts payable transactions
• Prepare bank deposits and deliver deposits to the bank
• Assist department vendors with building operation maintenance requests

Benefits

• Excellent Benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree