Human Resources Assistant - Part Time

Heartlinks • Grandview, WA

8d • $19 - $25 • Onsite

About The Position

The Human Resources Assistant provides administrative and operational support to the Human Resources function at Heartlinks. This entry-level position supports employee recordkeeping, onboarding, credential and training tracking, HR databases, employee materials, and routine HR processes. The HR Assistant helps ensure employee records are accurate, confidential, organized, and maintained in accordance with Heartlinks policies and applicable healthcare and employment requirements. The position provides responsive support to employees while assisting the HR Generalist with day-to-day HR operations.

Requirements

• High school diploma or GED.
• Previous administrative, clerical, customer service, or office support experience preferred.
• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Excellent customer service skills.

Nice To Haves

• Associate degree in Human Resources, Business Administration, or related field preferred.
• Healthcare or hospice experience is a plus but not required.
• Experience with data entry and electronic filing systems preferred.

Responsibilities

• Maintain accurate employee information across HR systems, personnel records, directories, organizational charts, phone lists, and distribution lists.
• Scan, upload, organize, and file employee documents in accordance with company policies and record retention requirements.
• Manage the administrative tracking, filing, auditing, and follow-up of employee compliance documentation and credentialing requirements, ensuring records remain current and complete while partnering with the HR Generalist on compliance oversight.
• Prepare onboarding materials, collect required documentation, enter or update employee information, track completion of onboarding requirements, prepare badges, coordinate required forms, and notify the HR Generalist when something remains incomplete.
• Maintain HR office supplies and department forms.
• Maintain the annual performance evaluation tracking system, monitor due dates and completion, send routine reminders, and notify the HR Generalist of overdue evaluations.
• Generate routine reports and provide administrative support for audits, surveys, and compliance reviews.
• Respond to routine employee questions regarding HR forms, records, onboarding requirements, training, and other administrative processes. Promptly refer employee relations concerns, complaints, leave or accommodation requests, compensation questions, disciplinary matters, and other sensitive HR issues to the HR Generalist or appropriate leader.
• Assist with employee recognition programs, engagement activities, and special events.
• Support the HR Generalist with administrative projects and other duties as assigned.
• Handle sensitive and confidential information with professionalism and discretion at all times.
• Provide administrative support but should not independently make decisions related to hiring, termination, discipline, compensation, employee relations, accommodations, leave eligibility, policy interpretation, or other HR matters that require HR Generalist or leadership review.
• Adhere to all organizational policies and applicable federal, state, and healthcare regulations, including HIPAA requirements.

Benefits

• Part-time employees can accrue up to 80 hours of paid time off annually, for the first four years.
• Washington State paid sick leave accrued at the rate of one hour for every 40 hours worked.
• Bereavement leave and jury duty leave are also available.
• Part-time medical, dental, vision, and life insurance benefits are available. Benefits begin the first day of the month following employment.
• Mileage reimbursement for approved business travel.
• Part-time Holiday pay for six observed holidays.
• Eligibility to participate in the 401(k) retirement plan upon hire. Heartlinks provides a dollar-for-dollar employer match up to 5% of eligible earnings after one year of employment and completion of 1,080 hours worked.
• Tuition reimbursement and professional development assistance.
• Support for quality improvement education and professional certifications.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED