Human Resources Assistant

Clements Centre Society•Duncan, BC

13d•Hybrid

About The Position

The HR Assistant acts as direct support for Clements Centre Society’s (CCS’) HR Generalist and leadership team, assisting with the full cycle of employee management. Activities include recruitment; support with selection and hiring; onboarding, training and orientation; assisting with activities related to performance management, discipline, and leaves; engagement and retention. The HR Assistant supports CCS’ HR Generalist to ensure effective oversight of HR processes and documentation, and compliance with all government and funding agency regulations.

Requirements

Degree or diploma in Human Resources
Three years of experience in all aspects of personnel management
Training in leadership preferred
Interviewing and assessment experience
Knowledge of Workers’ Compensation Act and Regulations
Knowledge of relevant CARF standards preferred
Knowledge of not-for-profit organizations, unionized environments, applicable legislation, policies and issues surrounding community-based programs preferred
Current, satisfactory criminal record search
Good interpersonal communications skills and the ability to foster positive relationships
Demonstrated teamwork, facilitation, and leadership abilities
Ability to function independently, while managing multiple agendas and deadlines
Strong attention to detail
Strong time management and organizational skills
Fluency with Microsoft Office Suite; comfort learning new HRIS management platforms

Nice To Haves

Training in leadership
Knowledge of relevant CARF standards
Knowledge of not-for-profit organizations, unionized environments, applicable legislation, policies and issues surrounding community-based programs

Responsibilities

Assist in handling confidential personnel records, disciplinary actions, and employment contracts
Support HR leadership in preparing reports and documentation for labor relations matters, including grievance resolutions and contract negotiations
Participate in confidential meetings related to employee relations, policy reinforcement, and organizational restructuring
Assist in conducting workplace investigations and preparing related reports
Participates in the recruitment, selection, hiring, and onboarding of new employees
Assists in creating job postings on external websites and using HRIS, as appropriate
Participates in job and recruitment fairs in event of HR Generalist’s absence, or as requested
Assists HR Generalist to review all applications and coordinate with respective hiring teams
Supports the entire interview process
When requested, performs background checks on final candidates (criminal record check, references and educational qualifications)
Prepares and distributes orientation package for new employees
Meets with new hires; ensures that an orientation/hire checklist for new hires is completed; files completed and signed checklists in employees’ files
Follows up with candidates throughout the employment process
Assists in tracking job posting outcomes; records according to CCS processes
Maintains database of potential candidates for future openings
Maintains confidentiality, security, and integrity of all personnel files
Supports the HR Generalist to keep CCS’ administration/payroll team informed of employee assignment changes
Ensures all conditions of employment are kept current and completed
Ensures employees have adequate knowledge and ability to perform their duties, including onboarding to training platforms
Works with HR Generalist to organize and deliver employee training, and record and collect training statistics
Helps ensure that hiring requirements and requirements of ongoing employment are met and tracked
Supports HR Generalist in ensuring compliance with WorkSafe BC reporting requirements
Assists HR Generalist to monitor leaves of absence, including WorkSafe BC, EIP, LTD, etc.
Works under the direction of the HR Generalist to support return-to-work plans