Human Resources Assistant

F.H. Paschen • Chicago, IL

1d

About The Position

The Human Resources Assistant is primarily responsible for maintaining the HRIS – UKG/Kronos Workforce Ready system. Providing administrative support to the HR Manager with all HR processes, hiring, I-9, E-Verify processing, employee leaves of absence, employee maintenance, Time and Attendance and benefits enrollment in UKG/Kronos Workforce Ready, and general HR administration. Provides administrative support to the Recruiting, Accounting and Payroll departments. Reports directly to the Human Resources Manager.

Requirements

• Associate degree required
• Minimum 1– 3 years Human Resources experience with UKG/ Kronos Workforce Ready HRIS System is a must
• Excellent communication skills, interpersonal skills, and attention to detail is a must with ability to multi-task.
• Proficiency with Microsoft products (Word, Excel, PowerPoint, SharePoint) is required
• Strong understanding of confidentiality is a must

Nice To Haves

• Bachelor’s degree in Human Resources/Business Administration preferred.
• Experience with benefits coordination strongly preferred.

Responsibilities

• Maintaining the UKG Modules being utilized and implement use of others
• Workflow maintenance and implementation for many types of manual processes and notifications set up for payroll and benefit purposes
• Managing open enrollment and updating all benefits & TPA’s
• Maintaining 90-day performance evaluations and annual reviews
• Maintain onboarding streamlined processes for newly hired candidates
• Provide UKG/Kronos training via PowerPoint and live sessions
• Updating employee changes in Kronos and Adaxes (the IT platform)
• Management of time off and timesheets in Kronos
• Running I9s, through E-Verify for new hires
• Kronos Help Desk
• Provide various reports for Managerial staff
• Assist employees with UKG/Kronos employee changes, issues, time off overrides, benefits questions
• Assisting the HR Manager with facilitating new hire orientation
• Vouchering Vendor Billing
• Case management/troubleshooting in UKG/Kronos, data feeds, etc.
• Crosschecking 401K deductions, distributing quarterly eligible paperwork via Kronos and ensuring all forms are complete
• Collecting EEO information from trades new hires packets for yearly federal reporting and running EEO reports
• Assist with maintaining accurate employee HR and Benefit files

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• 401K matching
• Flexible spending account
• Life insurance
• Referral program
• Professional development assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree