Human Resources Assistant

City of Carson • Carson, CA

2d • Onsite

About The Position

The City of Carson is seeking an ethical, detail-oriented, and service-focused Human Resources support professional who thrives in a fast-paced environment. This individual consistently demonstrates integrity, maintains strict confidentiality, and handles sensitive personnel information with professionalism and discretion. The ideal candidate works collaboratively with professional and management staff and can effectively assist with class specification updates, recruitment activities, interview scheduling, application processing, and related HR functions. They demonstrate initiative, reliability, strong follow-through, and a commitment to accuracy in every task, and they can efficiently perform front-desk HR support. Under the direction of the Human Resources Analyst, this position performs a variety of specialized clerical and administrative support duties related to human resources functions and activities, and provides basic information regarding the City's human resources services, practices, and procedures.

Requirements

• A minimum of two (2) years of college
• Two (2) years of full-time, paid clerical and administrative support experience in a human resources department.
• Experience and/or education in a related Human Resources field may be substituted on a year for year basis.
• Knowledge of: Modern office practices, procedures and equipment including, but not limited to, personal computer and related software required (i.e. Microsoft Office, HRIS, ERPs).
• Knowledge of: Human resources policies and procedures.
• Knowledge of: City organization, operations, policies and objectives.
• Knowledge of: Interpersonal skills, using tact, patience and courtesy.
• Knowledge of: Telephone techniques and etiquette.
• Knowledge of: General recording keeping practices.
• Knowledge of: Correct English and math usage.
• Ability to: Understand and explain City policies and procedures pertaining to human resources.
• Ability to: Understand and follow oral and written directions.
• Ability to: Establish and maintain effective working relationships within HR Department, with other departments and employees.
• Ability to: Maintain a variety of records and files.
• Ability to: Effectively communicate both orally and in writing.
• Ability to: Perform clerical duties such as filing, running reports, and typing.
• Ability to: Type at 50 net words per minute from clear copy.
• Ability to: Operate a variety of office equipment, including but not limited to, personal computer and related software.

Responsibilities

• Acts ethically at all times.
• Maintains confidentiality of human resources data and information.
• Performs a variety of general and human resources related clerical and administrative duties.
• Prepares and types a variety of materials such as correspondence, memoranda, job announcements, forms, employment lists, employment certifications/verifications, charts and statistics.
• Provides basic information and assistance in person or by telephone to job applicants, City personnel and the public regarding a variety of personnel matters.
• Provides written verification of past or present City employment and unemployment insurance claims.
• Assists in updating and maintaining various manual and computerized personnel records and files containing confidential information and materials.
• Performs human resources front desk service and support as needed.
• May respond to routine survey requests from other agencies, employees and the public for salary and benefits information.
• Assists with tracking performance evaluations and step increase dates and deadlines; processes paperwork for both.
• Assists in collecting routine salary and benefits information from other agencies.
• Assist professional staff in the preparation and/or revision of class specifications.
• Assists in the recruitment process by placing advertisements, obtaining oral board raters, making arrangements for panel interviews, and provide information to applicants.
• Performs data entry of employment applications into applicant tracking software (i.e., NeoGov, iFAS, Tyler Munis); prepares and mails correspondence to applicants regarding application, testing and interview results.
• Provides staff support to professional and management staff.
• Performs related duties as required.
• Responsible for tracking and maintaining government programs (i.e. EDD, DOT, DMV Pull Notice, etc.).
• Assists in on-boarding, hiring and entering part-time employees.
• Fingerprints new hires and volunteers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree