Human Resources Assistant

The Salvation Army•Syracuse, NY

10d•Onsite

About The Position

The Salvation Army, Syracuse Area Services is seeking an HR Assistant to join their team. This is a new, full-time position (35 hours/week, 5 days/week) that is hourly and non-exempt, eligible for overtime wages after 40 hours. The HR Assistant will support Hiring Managers with the overall hiring and onboarding process for new and rehired employees. This role has a dual function: as a Recruiter, responsible for recruitment, hiring, and onboarding; and as an HR Assistant, providing administrative HR support and project coordination for the HR Manager. The work is highly confidential.

Requirements

BS Degree with 1-2 years of related experience
Human Resources: Recruitment and Interviewing Skills
Knowledge and experience using HRIS systems
Knowledge of Federal and State Employment laws.
Administrative Office: Exceedingly well organized, efficient, and ability to multi-task.
Possess a high level of professionalism, confidentiality, and cultural competence.
Ability to communicate with all levels of Officers, Leadership, Employees, Customers, and Stakeholders.
Excellent command of the English language verbal and written form.
Proficiency with grammar and proofreading.
PC Skills: Intermediate to advanced level computer skills.
MS Word, Excel, PowerPoint, Adobe Illustrator
Valid NYS Driver License that will meet The Salvation Army's driving program

Nice To Haves

Knowledge of ICIMS recruiting software preferred.
Knowledge and experience with AA plan requirements and reporting.
Experience working with payroll processing and financial software is helpful.

Responsibilities

Serve as a versatile link between Leadership and Employees for the entire employment life-cycle.
Assist the Human Resources Manager with the operational aspects of the Human Resources Department.
Assist HR Manager with the processing of confidential documents including complaints, investigations, performance evaluations, and progressive disciplines.
Update and maintain HR related documents, such as job descriptions and forms.
Ensure compliance with related Federal and State labor laws.
Establish, maintain, process, and update office files and/or other confidential documents.
Assist the Divisional Compensation and Benefits Department with the local coordination of the annual employee benefit enrollment period.
Support the Human Resources Manager and Leadership through the Annual Performance Evaluation Process.
Manage the full cycle recruitment of employees, develop hiring plans, and tools needed for current and newly created positions.
Attract a diverse and qualified applicant pool by posting approved job openings to websites, job boards, and social media sites.
Create advertisements for job openings.
Post and cancel job postings within TSA’s website utilizing ICIMS on-line applicant tracking system.
Review resumes, conduct initial phone screenings, and evaluate qualifications against job requirements.
Collaborate with department heads to understand their unique needs and develop effective recruitment strategies.
Ensure compliance with all internal and external hiring requirements.
Serve as point of contact with Hiring Managers to receive and audit HR related documents for submission to the Command Finance Committee-CFC for approval using TSAMM.
Prepare and extend job offers to candidates approved for hire.
Serve as point of contact for the receiving, processing, and results for new hire paperwork, background investigations, drug screens, and fingerprinting.
Process background screenings of newly hired and rehired employees.
Establish, review, and audit personnel file documents to ensure completeness.
Create and submit personnel file documents to DHQ-Human Resources for entry into UKG Pro and for proper storage of personnel files.
Develop and coordinate the employee onboarding experience with the Hiring Manager.
Schedule, coordinate, and deliver new employee onboarding.
Provide necessary required employee trainings during employee onboarding.
Meet with new or rehired employees on their first day to assist with required new hire documents.
Update, maintain, and recommend employee onboarding activities to assist with continued engagement and retention of employees.

Benefits

Paid Holiday's
Vacation Time & Personal Days
Sick Time=1 sick day per month accrual and Attendance Bonus
Remitted Tuition Program with Syracuse University.
Medical, Dental (includes orthodontia ryder), Vision Insurances, and Flexible Spending Account.
Insurance cost is less than a 12% contribution of payment by our employees.
Pension Plan and Tax deferred annuity savings account.
Forgiveness loan=The Salvation Army is considered a qualified organization for this Federal program.
Long-Term, Short-Term Disability Programs and Life/Supplemental Insurances
On-site Day Care and Pre-K program with employee discount
"Free" Parking at our covered parking lot.