Human Resources Assistant

Seldovia Village Tribe IRA•Kachemak City, AK

About The Position

Seldovia Village Tribe is seeking a highly organized individual to join our Human Resources team. Your role as an Human Resources Assistant is to support the Human Resources Department by providing administrative and clerical functions, support in recruitment efforts, and serve as an in-person and online resource to prospective, current and past employees of Seldovia Village Tribe. This role is ideal for anyone interested in expanding their knowledge of Human Resources particularly for Tribal employers and healthcare. The Human Resources (HR) Assistant will perform tasks and services to support the effective and efficient operations of the Human Resources Department.

Requirements

Confidentiality – the absolute most important quality required for this position is the ability to maintain confidentiality
Strong attention to detail – must be able to work with a sense of urgency while leaving nothing to chance
Functional organization – to be successful in this position you must be organized!
Excellent planning and prioritization skills required
Flexibility - Requires the ability to adapt when plans change
Comfortable in uncertainty
Strong computer skills – including but not limited to Microsoft Office Suite, HRIS and ATS related systems, varied web portals, Zoom
Strong interpersonal and communication skills - Must possess ability to constantly communicate professionally verbally and in written form.
Must be able to build relationships both internally and externally.
Must be assertive, proactive, and innovative with energy necessary to achieve success
Confidently assesses problems with the ability to provide solutions
HS Diploma or equivalent
At least 1 year of experience in an administrative function
No licenses or certifications required

Nice To Haves

Travel between Homer, Seldovia, and Anchor Point very occasionally and not required for normal work duties. Travel may be by car, boat, or plane.

Responsibilities

Routinely answer calls, e-mails, and mail
Completes administrative requests from outside entities such as (but not limited to) employment verifications, unemployment insurance claims/audits, employment letters, student loan repayment forms, and salary surveys.
Complete requests and reports for internal needs such as (but not limited to) CQI reports, recruitment updates for staff meetings, employee paperwork, I-9 verifications, and payroll needs
Draft, update, or review HR related documents such as (but not limited to) job descriptions, payroll forms, and policies/procedures.
Maintain organized records digitally and hardcopy in accordance with best practices and SVT Policies
Post job advertisements as instructed by HR Director
Schedule and conduct phone screens and interviews with hiring teams in accordance with HR Department practices
Maintain thorough, accurate, and current HRIS records, files, templates, and job postings.
Schedule and facilitate all new hire orientation schedules across all included personnel
Provide complete and smooth onboarding of new staff on behalf of HR Department
Collect new hire forms and distribute to appropriate departments and file locations
Support the timely completion of employee evaluations through tracking, notification and reminders to SVT employees and supervisors.
Responsible for supporting the credentialing process of medical providers and maintaining records, both for onboarding and renewals.
Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.
Maintain and update HR information on SharePoint and/or policy software. Manage and post files, forms, policies, calendars, and all other materials kept on the intranet and communicate information on intranet/server access to all employees.
Support other Administrative staff members in arranging travel for potential candidates, locum providers, and other recruitment related travel efforts.
Schedule drug test appointments in accordance with policies
Fingerprinting of potential/new employees
Performs other duties as assigned.