Human Resources Assistant

COPT Defense Properties

About The Position

This role involves administering the day-to-day operations of the human resources function, effectively handling sensitive, confidential employee information. The Human Resources Assistant will respond to employee questions and external queries concerning a variety of HR matters.

Requirements

At least 3 years of administrative experience.
PC proficiency to include Microsoft Office applications (Word, Excel, Outlook, etc.) and ability to learn company specific software.
Ability to adapt to new or changing software programs.
Demonstrated ability to maintain confidentiality.
Excellent written and verbal communication skills.
Strong applied writing, grammar, spelling, and proofreading capabilities.
Keen attention to detail and application of accuracy.
Efficient work execution and follow-through to meet deadlines.
Provision of customer-focused service and team mentality.
Professional in-person, phone, and written etiquette.
Applied prioritization and multi-tasking.
Demonstrated interpersonal and organizational skills.

Nice To Haves

High school diploma, or equivalent.

Responsibilities

Lead administration for the Human Resources department to support and fortify our workforce and the Company, always applying appropriate confidentiality and discretion.
Administratively support the HR team and workforce, including maintaining files, scheduling meetings, managing the HR mailbox, responding to inquiries, preparing agendas and notes, verifying employment, updating organizational charts, providing backup support to the Head of HR, collecting and distributing mail, preparing expense reports, booking travel, and ordering supplies.
Create, run, prepare, and communicate periodic and ad hoc reports from the Human Resources Information System (HRIS), audit employee data and file feeds, execute data gathering and input projects, input, review, and confirm data in the HRIS system, and respond to audit requests.
Process and code invoices, administratively maintain HR and Benefits budgets, communicate and support accounting and Payroll processes, and prepare and submit expense reports.
Create and distribute employee commitment awards, arrange gestures of support, life event gifts, and other employee experience actions, author, review, edit, and distribute company- and group-wide communications, update intranet and other communication channels, provide event planning and execution support, assist with employee onboarding, provide support for Company philanthropic activities, and execute employee experience program aspects.
Reply to employee benefits inquiries, communicate with vendors regarding employee benefits matters, assist with planning, communication, and execution of Open Enrollment, prepare and track Leave of Absence (LOA), Family Medical Leave Act (FMLA), Consolidated Omnibus Budget Reconciliation Act (COBRA), and other benefits documents, audit billing, enrollment, and other benefits reports, and support Wellbeing program activities.
Assist with special projects such as position description maintenance, HRIS data input, internal and external internet updates, and perform research, data analysis, and synthesis as necessary/requested.
Provide back-up support for HR team and Office Management, as necessary.
Maintain, share, and apply knowledge of relevant legislation changes.
Perform other job-related duties as assigned.