Human Resources Assistant [1 Year Contract]

Colovore

9h • $20 - $25 • Hybrid

About The Position

The HR Assistant will provide day-to-day administrative and operational support to Colovore's People team, helping us deliver a smooth and consistent experience throughout the employee lifecycle. Approximately 60% of this role will focus on HR operations, including onboarding, employee changes, documentation, and maintaining HR resources and trackers. The remaining 40% will support recruiting activities, including interview scheduling, candidate coordination, and application review. This is a 12-month fixed-term, hourly position designed to provide broad exposure to HR and Talent Acquisition while supporting a growing organization. The HR Assistant will also have opportunities to contribute to People team projects and process improvements throughout the year.

Requirements

• Bachelor's degree or equivalent combination of education and relevant experience.
• 0–2 years of professional, internship, administrative, recruiting, or HR-related experience.
• Proficiency with common workplace tools such as Microsoft Office or Google Workspace.
• Strong attention to detail and demonstrated ability to stay organized.
• Ability to work effectively in a fast-paced and growing environment.

Nice To Haves

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, deadlines, and recurring processes.
• Clear and professional written and verbal communication skills.
• Strong follow-through and ability to take ownership of assigned tasks.
• Ability to handle confidential and sensitive employee information with discretion.
• Comfortable learning and working across multiple systems and technology platforms.
• Collaborative, proactive, and willing to jump in where support is needed.
• Curiosity and interest in building a career in Human Resources or Talent Acquisition.
• Experience with HR or recruiting systems such as an HRIS or applicant tracking system is a plus, but not required. We're looking for someone who is eager to learn.

Responsibilities

• Support new hire onboarding by completing onboarding kickoff tasks, initiating background checks, updating onboarding and payroll trackers, and coordinating internal onboarding activities.
• Assist with employee change and termination checklists, ensuring required administrative tasks and documentation are completed accurately and on time.
• Monitor shared HR inboxes, organize incoming requests, and route or assign action items to the appropriate team member.
• Maintain accurate and organized employee files and ensure required documentation is saved appropriately.
• Maintain and review sheets to ensure documents and trackers remain current and organized.
• Support ongoing maintenance of the company organization chart by incorporating new hires, departures, and employee changes.
• Process and organize Ramp transaction receipts and supporting documentation.
• Update HR trackers, task lists, and other People team resources as needed.
• Help track completion of recurring new hire and employee requirements, including required trainings and documentation.
• Provide administrative support for additional People team programs, initiatives, and special projects.
• Coordinate and schedule candidate interviews, ensuring a smooth and timely experience for candidates and interviewers.
• Maintain accurate candidate information and interview activity within Greenhouse.
• Support job and candidate administration throughout the recruiting process.
• Review incoming applications and help identify candidates who meet basic role qualifications.
• Partner with the People team to provide a positive, organized, and responsive candidate experience.

Benefits

• Competitive compensation with opportunities for growth and advancement
• Comprehensive health benefits (medical, dental, and vision)
• Unlimited Paid Time Off (PTO) to support flexibility, rest, and work-life balance
• 10 paid company holidays and paid sick leave
• 401(k) plan with company participation
• Professional development opportunities and learning support
• Collaborative, inclusive culture where your work makes a real impact

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level