Human Resources Assistant, Employment

AltaPointe Health•Mobile, AL

7d•Onsite

About The Position

AltaPointe is looking for a Human Resources Assistant to join our Talent Acquisition Team! AltaPointe Health has about 1,600 employees serving Alabama communities in two hospitals, crisis center, residential group homes, primary care, outpatient behavioral health services, and more. This is a high volume, high energy position that requires initiative and compassion to improve the lives of our consumers by providing the very best employees to serve them.

Requirements

High School Diploma or Equivalent and three years of related professional experience required.
Must be proficient in Microsoft Office applications to include: PowerPoint, Excel, Word, and Outlook
Strong interpersonal and computer skills
Excellent oral and written communication skills and attention to detail and accuracy
Desire and ability to research and solve problems
Proven ability to work individually as well as on a team and consistently follow through with projects, assignments, and meet deadlines.

Nice To Haves

Bachelor's degree in Business or Human Resources preferred.

Responsibilities

Performs one-on-one and group pre-employment paperwork with new hires
Coordinates fingerprinting of new hires prior to employment and obtains confirmation of appointment from each hire; acts as the main contact for DHR representatives
Creates all new hires’ employee files and ensures their portion is complete prior to being given to the HR Assistant
Reviews all necessary pre-employment background screenings and coordinates any needed documentation required
Ensures current employee files are complete and updated at time of transfer within AHS and updates necessary contacts (PI, PR, etc.) of applicable promotions and transfers
Follows up with new hires and current employees for missing documentation
Provides Medicaid credentialing documents/transcripts to appropriate departments
Performs all necessary new hire reporting to state and federal agencies.
Assists with the new hire orientation processes
Ensures all paperwork is complete prior to scheduling new hires to orientation and training
Inputs personal information, employment, and labor distribution pages into HRP for new hires
Prepares/creates all new and current employee identification badges and inputs ids into HRP
Provide support of the learning management and education tracking system software to ensure that new employees’ accounts and courses are accurate and functioning
Updates applicants’ profile notes for contacts and updates
Regularly reviews records for missing or out of date information
Assists in obtaining missing information
Assists with agency audits
Back up HR Assistant for yearly MVR screenings, yearly primary source nursing license update for files, and yearly OIG for licensed employees
Fills in for front desk staff for assigned lunch hours, breaks, and when vacancy arises
Answers, takes messages and/or forwards phone calls for the department
Ensures that the orientation packets are completed in advance and has updated forms
Assists all Specialists and HR Director as needed
Treats customers with care, dignity and compassion
Respects customers’ privacy and confidentiality
Is pleasant and cooperative with others
Assists customers and visitors as needed
Personal values don’t inhibit ability to relate and care for others
Is sensitive to the customers’ needs, expectations and individual differences
Is gentle and calm with customers, families and others as appropriate
Actively participates in Performance Improvement activities
Actively participates in AltaPointe committees as requested
Completes assigned tasks in a timely manner
Treats consumers with dignity and respect
Works in a cooperative manner with other AltaPointe employees
Follows AltaPointe policies and procedures
Seeks supervision and guidance whenever needed
Performs other duties as assigned